Project Administrator

MBH Architects•Alameda, CA

13d•Onsite

About The Position

We are seeking a Project Administrator to join our Retail team in the Alameda Office. This role supports internal design teams in a variety of operations with a focus on document control for multiple architectural projects. MBH is an equal opportunity employer that values diversity, equity, & inclusion in the workplace. To request a reasonable accommodation during the interview process, please email resumes@mbharch.com. About MBH Architects MBH Architects offers the best of both worlds: the resources of a top-tier firm with the supportive culture of a close-knit team. With offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, we provide hybrid flexibility and global reach. Our success is built on meaningful collaboration and continuous education. Through integrated services (architecture, environmental graphics, fixture and interior design), we deliver world-class projects, including multi-family housing, labs, retail experiences for iconic brands, and many more. We believe great work happens when people feel supported and inspired. What sets us apart? A strong sense of community, dedication to sustainability and social impact, and a culture that celebrates creativity and connection—whether through design competitions or our legendary waffle-offs. If you are passionate about your work, and strive for excellence in everything you do, MBH Architects could be the perfect fit for you. MBH participates in EVerify for all of our US hires and follows applicable local and national hiring laws for all of our locations.

Requirements

Clear and proactive written and verbal communication
Experience with synthesizing complex information into meeting reports
Strong attention to detail
Ability to draft clear, legally sound written documentation
Experience with project management software
Ability to maintain many projects at once through high-level multitasking and prioritization

Nice To Haves

Knowledge of AEC standards is a plus

Responsibilities

Manage internal project schedules, communication matrix, and training material for multiple projects
Administrative processing of project documentation including proposals, contracts, submittals, RFI’s, meeting notes, specifications, and change orders
Attend client meetings; create and distribute meeting reports
Monitor and manage projects using Wike, Jira, Deltek VantagePoint, etc.
Communicate relevant project information to the client and project team to keep projects on schedule
Create reports and spreadsheets, assist in tracking financials, and flag potential issues
Work with the Project Coordinator or Project Manager on Accounts Receivables
Coordinate with client, vendors, consultants, government officials, and MBH team to ensure all project action items are completed and documented
Manage project closeout process
Provide coverage for the receptionist and office manager