Project and Documentation Coordinator, R&D

Novanta Inc. • Mukilteo, WA

2d • $27 - $36

About The Position

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing. Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta. Summary The Project and Documentation Coordinator, R&D manages the organization, distribution, and integrity of a company’s internal documentation and facilitates the R&D activities for new product development. This includes overseeing the document lifecycle from creation and approval to revision and archival, verifying that all records comply with regulatory, legal, and organizational standards. This position plays a key role in maintaining version control, tracking approvals, and ensuring access to accurate information across teams such as engineering, quality, manufacturing, or compliance. Whether supporting audits, new product development, or safety programs, document control specialists are essential to operational accuracy and regulatory readiness.

Requirements

• High school diploma or equivalent required
• 5+ years of experience in document control or records management
• Proficiency with document management systems (e.g., Arena, Oracle, SAP)
• Knowledge of version control practices and document lifecycle workflows
• Experience in regulated environment, document auditing and compliance tracking capabilities.
• Experience supporting audits or regulatory inspections
• Highly organized and detail-oriented
• Solid understanding of product development processes
• Proactive and strong verbal and written communication skills
• Solid MS Word and Excel skill and experience

Nice To Haves

• Previous experience working in ISO (ISO 9001/ 14001/ 45001) preferred
• Familiarity with industry standards such as GMP, FDA 21 CFR Part 11

Responsibilities

• Organize and maintain controlled documentation, including SOPs, technical drawings, specifications, and records
• Implement and enforce version control and document retention policies
• Process document and change requests and track approval workflows
• Provide access control to confidential or regulated documents
• Prepare documentation packages for audits or compliance reviews
• Work with internal stakeholders to collect, distribute, and update required documents
• Set and update user access levels in Arena PLM
• Report out on key metrics related to the document control process
• Ensure timely completion of New Product Integration (NPI) documentation for new product development
• Ensure all parts are documented (rev control), quoted and ordered on time for prototype through first production builds.
• Coordinate across the organization including engineering, product management, purchasing, planning, manufacturing, and quality to ensure the product meets company and customer requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED