Project Controls Manager

MC Squared,LLC•Tampa, FL

6d•Hybrid

About The Position

Working from our Tampa office on a hybrid schedule as part of our Finance Department, will handle project controls on multiple projects. The Project Controls Manager is responsible for planning, monitoring, and controlling project financial performance using Deltek VantagePoint. This role partners with Project Managers, Accounting, and Contracts to ensure projects are set up correctly, costs are recorded accurately, forecasts are reliable, and billing complies with FAR, contract, and client requirements. Key responsibilities include: Project Set-up and Structure Set up and maintain projects in Deltek VantagePoint, from qualified opportunities to contract close-out including: Contract structure (phases, tasks, work breakdown structure) Labor categories, billing terms, and revenue methods Budget, fee, and funding allocations Ensure project structures align with: Contract requirements (DOT, FAR, IDIQ, CPFF, T&M, FP) Company accounting standard operating procedures and disclosure practices Cost & Schedule Control Monitor project performance against budget, fee, and funding Track labor, reimbursable and non-reimbursable costs at the phase/task level Analyze cost variances, burn rates, and estimate-to-complete (ETC) Support earned value or progress tracking where applicable Forecasting & Financial Analysis Maintain accurate project forecast Review and validate PM inputs for: ETC and EAC Revenue and margin projections Identify risks, trends, and corrective actions early Billing & Revenue Support Support monthly billing processes: Review labor, and reimbursable costs Validate billing caps, rates, and funding limits Assist with: Certified payroll support (as applicable) Revenue recognition and WIP analysis Reporting & Dashboards Develop and maintain standard and custom VantagePoint reports Support PMs and leadership with clear, actionable financial insight Compliance & Audit Support Ensure compliance with: Contract billing requirements Internal controls and company policies Support internal and external audits Assist with documentation related to timekeeping and cost allowability

Requirements

Bachelor’s degree with 5+ years project controls experience in engineering services company or closely related
VantagePoint experience
Microsoft Excel and SharePoint proficiency
Strong ERP experience
Solid math skills
Ability to communicate with both internal staff and external clients professionally and promptly
Ability to work well independently and as part of a team
Strong organization skills and detail orientation

Nice To Haves

Experience with Earned Value tools, resource management and project productivity

Responsibilities

Set up and maintain projects in Deltek VantagePoint, from qualified opportunities to contract close-out including contract structure (phases, tasks, work breakdown structure), labor categories, billing terms, and revenue methods, and budget, fee, and funding allocations
Ensure project structures align with contract requirements (DOT, FAR, IDIQ, CPFF, T&M, FP) and company accounting standard operating procedures and disclosure practices
Monitor project performance against budget, fee, and funding
Track labor, reimbursable and non-reimbursable costs at the phase/task level
Analyze cost variances, burn rates, and estimate-to-complete (ETC)
Support earned value or progress tracking where applicable
Maintain accurate project forecast
Review and validate PM inputs for ETC and EAC and revenue and margin projections
Identify risks, trends, and corrective actions early
Support monthly billing processes by reviewing labor and reimbursable costs and validating billing caps, rates, and funding limits
Assist with certified payroll support (as applicable) and revenue recognition and WIP analysis
Develop and maintain standard and custom VantagePoint reports
Support PMs and leadership with clear, actionable financial insight
Ensure compliance with contract billing requirements and internal controls and company policies
Support internal and external audits
Assist with documentation related to timekeeping and cost allowability