Project Coordinator 3

Nextdeavor•San Francisco, CA

20h•$48 - $53•Hybrid

About The Position

Project Coordinator 3 9+ Months W2 Contract San Francisco, CA (Hybrid preferred) or Remote (PST) Benefits You’ll Love: NextDeavor offers health, vision and dental benefits for contract employees. You’ll be eligible to receive Paid Sick Leave (Amount varies per state). Own the opportunity to get your foot in the door at a well-established corporation Here’s how you’ll make an impact on the team: Manage Agreements and Documentation: assist in the preparation and distribution of agreements, contracts, and other relevant documents to talent. Ensure all paperwork is completed accurately and on time. Arranging Travel: coordinate travel arrangements for visitors - including flights, accommodations, and transportation. Research and book cost-effective travel options while considering preferences and scheduling constraints. Communicate travel details and itineraries clearly to ensure smooth transitions and minimize disruptions. Stay informed about travel advisories and health and safety protocols to provide informed guidance and assistance. Maintain and organize team database and documents to track daily events: input and update data accurately and consistently. Calendar management (Outlook) and extensive scheduling with both internal and external partners Budget/invoice approvals Attend key meetings, take notes, and facilitate follow-up as necessary Coordinate special projects including team offsites, team building activities, team space planning, and potentially other types of projects (arrange meeting spaces, equipment, catering, and other logistical requirements as needed). Responsible for regular team analytics and reporting Eagerness to learn new systems and take on stretch-projects Continually improve the administrative process for greater efficiency

Requirements

Bachelor's Degree in a related field
4+ years experience in coordination, administrative, or operations capacity
Experience interacting with staff at all levels in a fast-paced, high-pressure environment, with a high level of professionalism and confidentiality
Knowledge of computer technology, including MS Office applications including Teams, SharePoint, and Excel; proficiency with Adobe products is a plus
Demonstrated ability to quickly turn around projects with quality and accuracy
Very organized with the ability to juggle multiple and complex demands in a fast-paced environment
Work effectively with minimal direction, take initiative, and follow through
Ability to assess and prioritize conflicting demands

Responsibilities

Manage Agreements and Documentation: assist in the preparation and distribution of agreements, contracts, and other relevant documents to talent.
Ensure all paperwork is completed accurately and on time.
Arranging Travel: coordinate travel arrangements for visitors - including flights, accommodations, and transportation.
Research and book cost-effective travel options while considering preferences and scheduling constraints.
Communicate travel details and itineraries clearly to ensure smooth transitions and minimize disruptions.
Stay informed about travel advisories and health and safety protocols to provide informed guidance and assistance.
Maintain and organize team database and documents to track daily events: input and update data accurately and consistently.
Calendar management (Outlook) and extensive scheduling with both internal and external partners
Budget/invoice approvals
Attend key meetings, take notes, and facilitate follow-up as necessary
Coordinate special projects including team offsites, team building activities, team space planning, and potentially other types of projects (arrange meeting spaces, equipment, catering, and other logistical requirements as needed).
Responsible for regular team analytics and reporting
Eagerness to learn new systems and take on stretch-projects
Continually improve the administrative process for greater efficiency