Project Coordinator / Administrator

Assurant

3d•$27 - $45•Hybrid

About The Position

The Project Coordinator / Administrator position is designed to provide comprehensive support across administrative and project coordination functions, ensuring operational efficiency and successful delivery of initiatives. The hybrid nature of the role addresses the growing need for streamlined processes and cross-functional collaboration within the organization. Location: US Virtual (EST/CST only) What will be my duties and responsibilities in this job? Project Coordinator responsibilities: Act as a customer advocate representing Global Technology during intake, planning, and delivery of small projects or components of larger initiatives. Responsible for coordination and delivery of small projects or aspects of projects through collaboration with internal departments. Document, track, and report status of critical action items to ensure timely project delivery. Manage process improvements by ensuring proposed changes in procedures do not have negative impact throughout entire process, as well as ensuring changes are communicated appropriately. Proactively manage internal customer expectations on current and future business needs. Build/ maintain trusting relationships through authenticity and follow-through on commitments. Alert management to critical issues, risks, and upcoming project‑related events. Support stakeholders as part of project coordination activities. Administrative responsibilities: Supports department with administrative needs, including managing calendars, coordinating meetings, travel and expenses. Independently responds to & composes correspondence. Creates & maintains standard spreadsheets &/or databases. Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. Some budget accountability, including resolving discrepancies & over/under budget problems, etc. Organizes & coordinates events which may include creating timelines. Collects agenda items & background materials. Coordinates complex itineraries involving domestic and /or international travel, etc. Prepares events, conference and /or meeting budget. Screens & prioritizes incoming calls. Process and verifies expenses: expense reports, invoice payments, etc. Provides basic interpretation of policies & procedures. Research information to resolve problems or issues.

Requirements

3+ years of professional experience in a corporate environment.
2+ years of project coordination or administrative experience.
Experience with the following applications: MS Word (Advanced Level), MS Excel (Advanced Level), MS PowerPoint (Intermediate Level), Visio (Basic Level).
Strong interpersonal and communication skills, demonstrated through past experience and results.
Ability to build rapport with all levels of staff.
Ability to work independently as well as in a team setting.

Nice To Haves

Bachelor’s degree or project management experience certification is desired.

Responsibilities

Act as a customer advocate representing Global Technology during intake, planning, and delivery of small projects or components of larger initiatives.
Responsible for coordination and delivery of small projects or aspects of projects through collaboration with internal departments.
Document, track, and report status of critical action items to ensure timely project delivery.
Manage process improvements by ensuring proposed changes in procedures do not have negative impact throughout entire process, as well as ensuring changes are communicated appropriately.
Proactively manage internal customer expectations on current and future business needs.
Build/ maintain trusting relationships through authenticity and follow-through on commitments.
Alert management to critical issues, risks, and upcoming project‑related events.
Support stakeholders as part of project coordination activities.
Supports department with administrative needs, including managing calendars, coordinating meetings, travel and expenses.
Independently responds to & composes correspondence.
Creates & maintains standard spreadsheets &/or databases.
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
Some budget accountability, including resolving discrepancies & over/under budget problems, etc.
Organizes & coordinates events which may include creating timelines.
Collects agenda items & background materials.
Coordinates complex itineraries involving domestic and /or international travel, etc.
Prepares events, conference and /or meeting budget.
Screens & prioritizes incoming calls.
Process and verifies expenses: expense reports, invoice payments, etc.
Provides basic interpretation of policies & procedures.
Research information to resolve problems or issues.