Project Coordinator - Bids

Sodexo Careers • Pflugerville, TX

1d • Remote

About The Position

InReach is seeking a Project Coordinator - Bids The Project Coordinator - Bids is responsible for project‑managing the end‑to‑end bid and rebid process for the business. This includes ensuring all RFPs and renewal bids progress in a timely, structured, and coordinated manner across key cross‑functional groups such as Sales, Account Management, Finance, Operations, Legal, and Marketing. This position does not involve selling or negotiating deals; instead, it focuses on process discipline, governance, risk management, and cross‑functional coordination to improve win rates, cycle time, and execution quality Remote role

Requirements

• Strong knowledge of the RFP process.
• Excellent follow‑up skills and high attention to detail.
• Intermediate Excel skills
• Minimum Education Requirement: Associate's degree or equivalent experience
• Minimum Functional Experience: 2 years

Nice To Haves

• Experience working on all aspects of an RFP, including the technical components and assembling accompanying proposals.
• Cross‑functional experience with legal, finance, marketing, accounting, etc.

Responsibilities

• Own the end‑to‑end project management of all bids, rebids, and major proposal responses.
• Create and maintain standardized timelines, milestones, and deliverables.
• Coordinate kickoffs, working sessions, and review meetings.
• Ensure all bid materials are timely, compliant, and aligned with internal strategy.
• Track status of all active bids and provide leadership updates.
• Act as the central point of coordination across Sales, Account Management, Finance, Operations, Legal, and Marketing/PDC.
• Escalate delays, conflicts, or issues and facilitate resolution.
• Maintain a centralized tracker for all RFPs, rebids, and proposals.
• Track key data points such as bid status, stage, approvals, submission dates, RFP deadlines, and contract end dates.

Benefits

• Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience.
• Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training.
• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement
• More extensive information is provided to new employees upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree