Project Coordinator I

Alliance Elevator Solutions, LLC•Greencastle, PA

About The Position

The Project Coordinator plays a critical role in supporting project management teams by organizing, tracking and facilitating project activities. They ensure that all projects are completed on time, within scope, and on budget by coordinating resources, scheduling meetings, maintaining project documentation, and communicating effectively and professionally with customers. The Project Coordinator will act as the central point of contact for project-related activities and help streamline processes to enhance efficiency and collaboration across teams. The Project Coordinator must be a high-energy self-starter with a strong work ethic. This individual will need to be motivated by a competitive industry and be results driven, detail and team oriented.

Requirements

High School Diploma or GED required.
Strong Customer Service skills required.
1-3 years of experience in the construction industry.
Understanding of ERP, CRM, and Project Management tools required
Excellent communication skills
Ability to work effectively both independently and as part of a team
Excellent problem-solving ability
Attention to detail even under pressure

Responsibilities

Responsible for successfully managing all facets of new construction and modernization projects, meeting both customer expectations and AES profit projections.
Maintains an accurate status of all projects within the ERP/customer portal interface (ToolBOX).
Is 100% responsible for the timely and accurate delivery of all projects’ change orders.
Performs an approval drawing review, intercepting possible changes/delays before project is submitted into Engineering.
Upload drawings, change orders, notes and emails to the customer’s online portal and project management tool.
Serve as the face of the company to the customer and respond to customer questions, issues & requests expeditiously.
Evaluate potential problems and technical hitches and develop solutions
Track materials and factory parts; including controlling costs.
Ensure harmonious working relationships with our key partners.
Work closely with suppliers to identify risks and roadblocks, and work with them to resolve any issues.
Provide weekly and monthly reports on progress.
Interface with sales and customers to ensure specification are met completely.
Organize and oversee current projects and coordinate all team members to keep workflow on track.
The responsibilities outlined above are not exhaustive and may evolve as business needs change. Employees are asked to take on additional duties as assigned by management