Landscape Construction Project Coordinator

Sunrise Landscape•Tampa, FL

3d•Onsite

About The Position

The Project Coordinator serves as the logistical engine of the Installation Division. This role is responsible for the complex scheduling, documentation, and high-volume communication required to move residential projects from pre-construction through warranty resolution. The ideal candidate is a tech-savvy, "calm-under-pressure" professional who thrives in a dynamic environment, managing the delicate balance of being firm yet friendly with customers while ensuring every crew is routed efficiently by dawn.

Requirements

Schedule: Standard hours are 6:00 AM – 3:00 PM (In-Office) with flexibility into the evening.
Experience: Minimum 2–3 years of project coordination or heavy scheduling experience, preferably in construction or landscaping.
Proficiency in Microsoft Office (especially Excel).
High school diploma required; Associate’s or Bachelor’s degree preferred.

Nice To Haves

Direct experience with Housing Builder Portals and/or ERPs (Aspire, Service Titan, etc.) is highly preferred.
Fluency in English and Spanish is a significant plus.

Responsibilities

Create and manage daily installation schedules and route assignments with high precision.
Pivot quickly to adjust schedules based on weather, site readiness, or changing client demands.
Monitor client "house status" through builder portals to ensure sites are ready for installation, preventing "dry runs."
Lead the sales-to-operations hand-off process, ensuring all checklists and scopes are accurate.
Act as the primary point of contact for customers; maintain a "firm but friendly" approach when navigating requests, timelines, and PO approvals.
Manage and update Housing Builder Portals and internal ERP systems (Aspire/Service Titan) daily.
Prepare Purchase Orders (EPOs) and send PO requests to clients on a weekly basis.
Monitor client house status to ensure readiness for scheduling and installation.
Collect permit information for irrigation projects and maintain organized permit folders.
Create daily installation schedules and route assignments.
Assemble housing packages including site plans, addresses, and designs.
Update housing tracker files based on quality control punch lists and project progress.
Process warranty and service requests within 30 days of project completion.
Research installation history to validate warranty claims and communicate findings to Project Managers.
Ensure no service work begins without a confirmed scope, pricing, and an approved PO.