Project Documentation Specialist

Danos • Spring, TX

2d

About The Position

Overview Responsible for coordinating documentation and information management between the Project Team and Operations to support successful project handover and operational readiness. This role ensures all documentation deliverables meet company standards and are properly prepared, reviewed, and transferred into operational systems.

Requirements

• Bachelor’s degree in a technical or engineering discipline (preferred)
• Experience in document management, information management, or technical project support
• Strong understanding of documentation needs in oil & gas operations (production, refining, or chemicals)
• Experience working with EDMS systems (UDocs or similar)
• Advanced knowledge of information management practices
• Strong communication and stakeholder management skills
• Ability to influence cross-functional teams without direct authority
• High School Diploma or GED required.
• Must be able to meet all conditional job offer requirements including background, drug test, agility and fit for duty.

Nice To Haves

• Bachelor’s degree in a technical or engineering discipline (preferred)

Responsibilities

• Coordinate between Project Team and Operations to define documentation requirements for handover
• Develop and execute Documents for Operations (DFO) strategy, including timelines and processes
• Ensure contractors and suppliers meet documentation deliverable requirements per contract
• Support identification and tracking of start-up, integrity-critical, and operations-ready deliverables
• Plan and lead DFO workshops, training sessions, and stakeholder alignment meetings
• Monitor progress of documentation review, turnover, and final handover to Operations
• Identify documentation gaps, provide solutions, and escalate issues as needed
• Conduct internal and external audits of documentation processes and ensure resolution of findings
• Provide regular reporting on DFO progress and performance metrics
• Ensure all final documentation is accurately loaded into EDMS (UDocs)
• Proactively flag risks that could impact documentation quality, cost, or schedule

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees