Project Management Administrative Assistant
About The Position
Cutler Advisors is an independent, full-service accounting and advisory firm specializing in accounting, tax, and advisory services for businesses and individuals. We are committed to delivering a highly personalized, white‑glove experience to our premier clients through proactive service, responsiveness, and deep understanding of their needs. This is an exciting opportunity to join a growing and dynamic CPA firm! We are seeking a highly motivated Project Management Administrative Assistant to support project managers and internal teams while also handling a variety of administrative tasks. This role is ideal for someone who is highly organized, detail-oriented, and eager to grow professionally while contributing to both project execution and day-to-day office operations.
Requirements
- High school diploma or GED required; Associate’s Degree or higher preferred
- 1–5 years of proven experience in an administrative support role
- Proficiency in Microsoft Office, email, and calendar systems
- Highly organized with strong attention to detail and problem-solving skills
- Ability to manage priorities, deadlines, and deliverables in a fast-paced environment
- Strong written and verbal communication skills
- Highly responsive to emails, calls, and requests
- Ability to work independently and collaboratively as part of a team
- Willingness to learn, adapt to new processes, take feedback, and ask thoughtful questions
- Ability to work efficiently under pressure and during peak deadline periods, including occasional weekends
Nice To Haves
- Previous experience in a project management, accounting, or professional services environment preferred
- Intermediate-level Excel skills preferred (e.g., formulas, pivot tables, basic data analysis)
- Familiarity with project management software and web-based tools preferred
Responsibilities
- Communicate regularly with Project Managers and internal teams regarding project needs, timelines, and priorities
- Assist with planning, coordination, and tracking of multiple projects
- Maintain and organize project documentation, reports, and assignments within project management software and web-based tools
- Monitor, update, and report on project progress
- Perform administrative tasks including data entry, report preparation, scheduling meetings, scanning, copying, printing, and filing
- Assist with assembling, filing, and organizing tax returns and client documentation
- Convert documents into both paper and digital files, ensuring accurate labeling and organization
- Communicate with clients via email and telephone to request or clarify information
- Conduct research and gather information as needed to support projects
- Support general office operations, errands, and miscellaneous administrative duties
- Complete tasks assigned by Project Managers and leadership in an efficient and timely manner
Benefits
- Health, Dental, and Vision Insurance (with options for fully paid employee‑only coverage for health and dental)
- Company‑Paid Life and Long‑Term Disability Insurance
- Ancillary benefits, including supplemental life insurance and short‑term disability options
- Classic Safe Harbor 401(k) Plan with employer contributions
- Opportunities for professional growth and development, including access to Becker and LinkedIn Learning
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
