Project Management Administrator
About The Position
Join the V3 Team and take your career to the next level! We are looking for an experienced Project Management Administrator for our Charlotte, NC office. You will play a key role in managing project billings and accounts receivables, while providing accounting support for our Charlotte office. Ideal candidates are strong communicators with a solid work ethic who thrive in a collaborative environment. About Us V3 is more than just a place to work. It is a place where you can make an impact, build your skills, create your path and dive into meaningful, rewarding work that is challenging, inspiring and fun! As a civil engineering consulting firm, we transform communities. Our diverse array of specialties includes civil engineering, contracting, environmental, planning, landscape architecture and surveying services. We believe in excellence in all we do and have an unwavering commitment to success. We have over 460 employees, with offices in six states and one in Canada. We are a growing firm and that creates exciting opportunities for our staff.
Requirements
- Exceptional problem-solving skills and attention to detail.
- Ability to work independently, take initiative, set priorities, and see projects through to completion.
- Strong organizational skills.
- Ability to collaborate effectively with others under deadline pressures and adapt to changing priorities.
- Strong client service orientation.
- Excellent verbal and written communication skills.
- 3-6 years of project billing experience in the engineering industry.
- Experience in the collection of accounts receivables.
- Advanced knowledge of Microsoft Word and Excel.
Nice To Haves
- Experience with Deltek Vantagepoint software (a plus).
Responsibilities
- Manage project billing functions across technical groups in V3’s Indianapolis office.
- Prepare final invoice packages and submit them to clients.
- Coordinate and pursue collection of account receivables.
- Resolve client billing inquiries and issues promptly while providing excellent client service.
- Perform project set-up within Deltek Vantagepoint software.
- Assist Project Managers with change order requests.
- Assist Project Managers with sub-consultant contracts and invoices.
- Monitor project budgets.
- Maintain billing folders for projects to retain supporting documentation.
- Collaborate with the cash receipts team member to reconcile variances in cash application.
- Assist with other accounting functions as needed.
- Compile information for external auditors, as required.
Benefits
- Competitive salary, robust benefits package, and performance-based bonuses
- Health savings Account with V3 funding contribution
- Retirement plan with up to 6% company match
- Paid time off, holidays, and volunteer paid time off
- Professional development opportunities
- Collaborative and supportive work environment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
