Project Manager- Human Resources - Limited Tenure

Mayo Clinic•Rochester, MN

23d

About The Position

The Project Manager (PM) works independently and assumes primary responsibility for planning, coordinating and delivering strategic HR project activities across the full project life cycle (from initiation through handoff to the customer). This role has a strong emphasis on stakeholder engagement, including regular interaction with senior leaders and executive sponsors. The PM is expected to be experienced, confident and effective in partnering with executives, facilitating discussions with leaders and external partners, presenting recommendations, and supporting informed decision-making at the leadership level. The PM is accountable for achieving project objectives on time and within budget and may independently lead one or more large projects of strategic importance. Project work is broad in scope and characterized by moderate to high risk, complex interdependencies, and potentially significant financial and organizational impact. The PM provides structured project oversight and supports decision-making and formulation of solutions to accomplish agreed-upon project objectives, operating with minimal supervision. The PM regularly communicates project status, risks, dependencies, and recommendations to project leaders, executive sponsors, and key stakeholders across the organization. This includes preparing and delivering clear, concise materials and updates tailored to senior-level audiences. The PM facilitates problem-solving, decision-making, and change management, applying sound judgment and experience to drive project outcomes. The role requires the ability to balance strategic perspective with execution discipline, ensuring alignment with Mayo Clinic's strategy while advancing project objectives. Strong business acumen is essential, as is the ability to work effectively across diverse functions and build credibility at all organizational levels. This role may require matrix supervision and coordination of colleagues from other departments, divisions, and external contractors or vendors. The PM actively works to increase efficiency, motivate project teams, and advocate for changes that ensure quality, timeliness, and successful adoption of project outcomes. Performs additional job functions as assigned by the immediate supervisor. Leading project teams may include the following responsibilities: Build and sustain a trusting, inclusive, and psychologically safe environment where issues can be raised and resolved. Facilitate structured work sessions, discussions, decision-making, and conflict resolution with cross-functional teams and leadership stakeholders. Proactively engage stakeholders—including executives—to inform analysis, shape discussion, and drive alignment and decisions. Develop, synthesize, and refine materials (e.g., executive summaries, decision documents, presentations) to support leadership review, approvals, and governance. Support and coordinate project activities as needed to ensure successful delivery. This position is limited tenure with an anticipated end date of December 2027.

Requirements

Bachelor's degree with 7 years of experience in Project Management and business related activities or Master's degree with 4 years of experience in Project Management related activities.
Strong business acumen is essential, as is the ability to work effectively across diverse functions and build credibility at all organizational levels.

Nice To Haves

Project Management Professional (PMP) Certification preferred.
Education preference: project management, business administration, management.
Candidates should also include any certifications they have, which may include but are not necessarily limited to Certified Product Management, Certified Scrum Master (CSM), Advanced Certified Scrum Master (A-CSM), PMI Agile Certified Practitioner, and/or Certified Scrum Professional (CSP).

Responsibilities

Planning, coordinating and delivering strategic HR project activities across the full project life cycle (from initiation through handoff to the customer).
Partnering with executives, facilitating discussions with leaders and external partners, presenting recommendations, and supporting informed decision-making at the leadership level.
Achieving project objectives on time and within budget and may independently lead one or more large projects of strategic importance.
Providing structured project oversight and supports decision-making and formulation of solutions to accomplish agreed-upon project objectives, operating with minimal supervision.
Communicating project status, risks, dependencies, and recommendations to project leaders, executive sponsors, and key stakeholders across the organization.
Preparing and delivering clear, concise materials and updates tailored to senior-level audiences.
Facilitating problem-solving, decision-making, and change management, applying sound judgment and experience to drive project outcomes.
Balancing strategic perspective with execution discipline, ensuring alignment with Mayo Clinic's strategy while advancing project objectives.
Matrix supervision and coordination of colleagues from other departments, divisions, and external contractors or vendors.
Actively works to increase efficiency, motivate project teams, and advocate for changes that ensure quality, timeliness, and successful adoption of project outcomes.
Build and sustain a trusting, inclusive, and psychologically safe environment where issues can be raised and resolved.
Facilitate structured work sessions, discussions, decision-making, and conflict resolution with cross-functional teams and leadership stakeholders.
Proactively engage stakeholders—including executives—to inform analysis, shape discussion, and drive alignment and decisions.
Develop, synthesize, and refine materials (e.g., executive summaries, decision documents, presentations) to support leadership review, approvals, and governance.
Support and coordinate project activities as needed to ensure successful delivery.