Project Manager, Land Use & Licensing

Stanford Health Care•Palo Alto, PA

7h•$67 - $88•Hybrid

About The Position

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. Join our Facilities Planning & Design team as a Project Manager for Land Use & Licensing, where your expertise directly shapes safe, compliant healthcare environments. You’ll play a critical role in ensuring our spaces meet regulatory standards and support exceptional patient care. As a Project Manager, Land Use & Licensing, you’ll manage the licensing and regulatory coordination for healthcare projects, partnering closely with internal medical planning and regulatory affairs teams , external design teams, and authorities having jurisdiction . In this hybrid role based in Palo Alto, you’ll be onsite o n Mondays and Wednesdays, with flexibility to work from home on other days unless project needs require attendance. Success in this role means anticipating regulatory requirements, guiding teams through CDPH and OSHPD processes, and keeping projects moving smoothly across multiple stakeholders. The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care The Facilities Planning & Design (FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission. The Land Use & Licensing team guides long-range planning, entitlements, and sustainability initiatives that advance Stanford Medicine’s growth and mission. Combining expertise in architecture, planning, construction, and healthcare, the team oversees licensing, compliance, and government relations with precision and collaboration. The work ensures regulatory alignment, sustainable development, and seamless coordination across the enterprise. A Brief Overview The Design and Construction Project Manager is responsible for managing the day-to-day efforts related to programming, planning, design, construction, and activation of small projects for the Stanford Health Care (SHC) under the general supervision of the Director. Ensures completion of projects within budget, on schedule, while meeting all program objectives and appropriate governmental regulations. Also acts as a liaison between the client/users and all other project participants including consultants, contractors, vendors, and outside jurisdictional agencies.

Requirements

5+ years of relevant experience, ideally in healthcare design or regulated environments
Strong understanding of licensing workflows for healthcare spaces
Experience interacting with CDPH and OSHPD (preferred)
Architecture degree; licensed architect preferred
Clear communication, attention to detail, and the ability to simplify complex requirements for diverse partners
Bachelor's Degree Bachelor's degree in a work-related discipline/field from an accredited college or university
Three (3) years of progressively responsible and directly related work experience
Ability to budget, make financial projections and write reports
Ability to ensure project compliance with hospital infection control procedures
Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation
Ability to handle potentially sensitive situations by applying consultative skills in working with internal and external constituent groups
Ability to plan, organize, motivate, mentor, direct and evaluate the work of others
Ability to prioritize work by making informed judgments and to develop solutions for complex problems
Ability to utilize project management tools
Knowledge of CAD system, CAFM, estimating, cost control, scheduling, construction administration, quality control, specification writing, and space planning
Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility
Knowledge of technical, professional and business in the fields of healthcare delivery, architecture, and construction, and building design process

Nice To Haves

Experience interacting with CDPH and OSHPD (preferred)
Architecture degree; licensed architect preferred
PMP - Project Mgmt Professional preferred
CFM certification preferred

Responsibilities

Assesses, and documents project scope and program, describing the objectives, physical requirements, parameters, and constraints of the project, including not only the user's functional needs but also hospital and external jurisdictional criteria for heal and safety, operation, maintenance, energy efficiency, quality standards, contextual issues, and aesthetics.
Assists in the development of policies, guidelines, standards, and acts as department representative on committees and professional organizations.
Implements quality control measures to ensure project compliance with department, hospital, and university policies, government codes and regulations; also ensures conformance to the requirements of all project participants.
Maintains communications on a regular and timely basis, ensuring that all project participants are informed of project status, problems, and required actions.
Manages the process of furnishing and equipment selection, purchasing, and installation.
Manages the review and approval process to ensure appropriate approvals of all design work from schematic studies through final construction documents and related field changes and changes in scope; as well as approval for conceptual and detailed projects budgets.
Manages the selection process and contract negotiations for consultants, contractors, and vendors.
Prepares and maintains accurate, coherent, timely, and auditable project records/files, and cost estimates with department procedures; and ensures that space inventory reports are complete.
Provides leadership, and supervision to assigned consultants.

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