Project Manager, Transformation Management Office

Takeda • Bannockburn, IL

22h • Hybrid

About The Position

About BioLife Plasma Services BioLife Plasma Services, a subsidiary of Takeda Pharmaceutical Company Limited, is an industry leader in the collection of high-quality plasma, which is processed into life-saving plasma-based therapies. Some diseases can only be treated with medicines made with plasma. Since plasma can’t be made synthetically, many people rely on plasma donors to live healthier, happier lives. BioLife operates 250+ state-of-the-art plasma donation centers across the United States. Our employees are dedicated to enhancing the quality of life for patients and ensuring that the donation process is safe, straightforward, and rewarding for donors who wish to make a positive impact. When you work at BioLife, you’ll feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors, we’ll support you. We offer a purpose you can believe in, a team you can count on, opportunities for career growth, and a comprehensive benefits program, all in a fast-paced, friendly environment. This position is currently classified as “hybrid” in accordance with Takeda’s Hybrid and Remote Work policy and the successful incumbent must reside in or around Bannockburn, IL or Cambridge, MA. OBJECTIVES/PURPOSE Directly manage Transformation projects / programs and deliver commitments and outcomes essential for patients and BioLife’s business Manage the lifecycle of projects and programs to ensure a structured approach to the work Lead through influence to embed BioLife Transformation operating and project governance processes

Requirements

• Minimum of a four-year Bachelor’s Degree, preferably in life sciences, business or engineering (or equivalent experience).
• Minimum 5+ years Project Management experience
• Expert at “Seeing the big picture” and identifying the key elements that underpin critical business decisions.
• Subject matter expert on project and program management.
• Proficient at building and presenting executive reports.
• Ability to manage in a fast paced, challenging environment while remaining focused on obtaining objectives.
• A bold, unconstrained thinker and doer who demonstrates a clear understanding of the objectives and tactics needed to deliver critical projects.
• Can demonstrate a documented history of achieving rapid consensus in cross-functional teams.
• Able to rapidly resolve conflicts while ensuring buy-in from stakeholders
• Able to both detect and rapidly adapt to changes in the business and operating environment
• Must be able to plan the critical path and hold team members accountable for their activities
• Able to coach Executive Project Sponsors, Project Managers, and project teams to successfully execute projects through defined, yet flexible project lifecycle phases and governance processes.
• Ability to drive strategic decision-making impacting broader organization
• Drives consensus on a path forward when there are ambiguous or conflicting viewpoints
• Performs methodical analysis to underpin all recommendations; able to explain and justify rationale.
• Provide direction on when projects should move forward, when to escalate issues, and when to close out open actions.
• Engages internally with senior level, mid level, and functional leaders across functional groups, including Operations DD&T, Finance, Quality, Plasma Collection Centers, and Labs to establish a common plan and approach
• Perform stakeholder analysis to understand barriers to change; identify risks and implement mitigation plans.
• Manage and execute communication to all stakeholder groups.
• Collaborates with BioLife Leadership Team, Project Sponsors, Project Managers, and project teams on BioLife’s strategic projects.
• Uses information technology and business processes to solve complex, poorly defined problems in an organized, logical manner.
• Has a strong attention to detail and an organized approach to work.
• Continuously evaluating for improved ways of working (inclusive of CI loops, new tools for efficiency, workshop involvement, etc).
• Must understand how to execute given a known project and program priority.
• Must understand the cultural, regional, and regulatory variation across the global footprint of BioLife to execute change management activities.
• Outstanding communication skills including the ability to interact with all levels of management including the most senior leaders in Biolife.
• Must be able to tailor communications to deliver the same content to vastly different audiences
• Proven ability to make meaningful contributions with a minimum of “spin up” time.
• Functions well under pressure in a changing environment.
• Uses independent judgment to identify, plan, prioritize, and organize diversified workload as required.
• Must be proficient in the application of MS Project.
• Must be excellent with PowerPoint and able to both perform and consume analysis with Excel.
• Ability to travel, without restrictions, 10% of the time

Nice To Haves

• Master’s Degree and/or MBA is a plus.
• Biotechnology / pharmaceutical industry experience, retail experience, and marketing operations experience desirable.
• Experience with enterprise PPM software a plus.

Responsibilities

• Deliver strategic projects in BioLife’s Transformation Portfolio
• Establish and update the business case(s) for the strategic initiatives and assess their impact on the forecasted business outcomes (e.g., volumes, margins), applying best-practice financial and business planning practices.
• Identify, manage, and appropriately escalate project risks and decisions.
• Work with project teams to analyze risks and develop options and recommendations to resolve them.
• Uncover and monitor interdependencies with active projects elsewhere in the business
• Develop and implement operating mechanisms to manage project work, including communication plans, workshops, team meetings, etc., successfully empowering project team and sponsor to complete their accountabilities.
• Ensure projects are reported in a manner consistent with the corporate standard.
• Manage the lifecycle of projects to ensure a structured approach to the work and avoid overloading resources.
• Participate directly in efforts to evolve and improve the BioLife Transformation project lifecycle and governance processes to provide transparency, control, and good decision making while maximizing project velocity.
• Support and enable Project Sponsors and Project Managers to successfully deliver BioLife’s strategic projects.
• Consult with other project and program managers in the organization to share insights and offer advice.

Benefits

• U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others.
• U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager