Project Manager - Entertainment

TAIT•Orlando, FL

About The Position

The Project Manager serves as a key project leader responsible for planning, developing, executing, monitoring, and delivering projects. This role maintains accountability for project scope, budget, resources, and team coordination, ensuring successful execution from start to finish. The Project Manager supports the development and implementation of the project execution plan, including the strategy, approach, and detailed specifications required to deliver successful outcomes.

Requirements

4+ years of Project management or relevant industry experience in entertainment, live events, construction management, or other relevant field. OR Bachelor’s degree in Project Management, Engineering, Construction Management, Technical Theater, or Live Event related field, plus 2+ years experience in Entertainment or Project Management.
The ability to prioritize tasks and meet deadlines in a fast-paced and agile environment
Excellent communication and interpersonal skills, with a customer service-oriented mindset.
Strong knowledge of following software: Microsoft Office including Word, Excel, PowerPoint
Project scheduling (e.g. MS Project, Asana)
Budget management and analysis (e.g. Power BI, Tableau)
Enterprise Resource Planning (ERP) (e.g. Epicor, SAP)
Customer Relationship Management (CRM) (e.g. Zendesk, Salesforce)
Content Management System (e.g. Box, SharePoint, Google Drive)
Familiarity with manufacturing or fabrication processes and principles
Ability to be in office Monday - Friday, with travel to job sites up to 30%

Nice To Haves

Project Management Professional (PMP) certification
Proven track record of managing profitable projects
Proven ability to prioritize across multiple projects
Commercial and contractual responsibilities
Cost estimation and control
Risk management
Familiarity with Slack
Work within a matrixed organizational structure

Responsibilities

Successful delivery of Project Scope, Schedule, and Budget
Ensure that the Client’s vision is considered throughout the Project lifecycle.
Sustain Client and Customer satisfaction, exceeding expectations regularly.
Internal and external communication of Project status and progress
Management of final deliverables, ensuring TAIT quality throughout delivery
Draw together the engineering, manufacturing, operational and support disciplines to ensure Project success.
Risk monitoring and delay management.
Active Management of Project financials
Participate in translating Client needs into “TAIT language”.
Ensure that the Client’s vision is considered throughout the Bidding phase.
Generate or collaborate on Project Proposals and Quotes.
Drive the development of creative and technical solutions.
Participate in cost estimates and determine contingencies.
Establish pricing and payment schedules.
Understand the Project’s commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client.
Act as a Client advocate within TAIT by ensuring the highest levels of Customer Service and sustaining the boutique experience that our Clients have come to expect.
Maintain a unique connection to our Clients, their teams, and their stakeholders
Ensure TAIT's duties & responsibilities are properly executed. Ensure the client executes their duties correctly and, where necessary, ensure TAITs interests are protected.
Plan cashflow schedule according to proposals and contracts
Maintain payment schedule and invoicing
Lead the development of “As Sold” budget at the outset of a Project
Maintain ongoing Forecasts to track for deviations throughout Project lifecycle
Monitor and control Project costs and Change Orders (Extras)
Raise early flags for potential risks as well as opportunities
Provide periodic project status reports
Act as the point of contact and accountable individual for the Project to senior leadership and executive teams.
Develop and maintain good relationships with Project Performance and Operations groups
Proactive, open, and transparent communication
Attend (and/or organize) regular check-in meetings
Monitor team in identifying who should be “around the table” for strategic conversations
Utilize relationships to resolve challenges, conflicts, or disputes within a Project or between competing Projects
Attend global and regional “All Hands” and similar organization meetings and gatherings
Stay up to date on time clocking, expense report submittals, and other administrative tasks.
Identify opportunities for minor and major improvements in the Project Process
Participate in departmental and organizational initiatives
Ensure “Lessons Learned” discussions occur for Projects that warrant celebrations of positive outcomes and critical reflection of negative outcomes
Knowledgeable of TAIT’s history and capabilities, to represent the Enterprise brand and collaborate with Clients.
Actively seek opportunities to build new skills and hone or improve existing skills.
Focus on hard skills for tactical application and soft skills for interpersonal communication and effective leadership.
Participate in provided learning opportunities.
Encouraged to work on projects that expand their knowledge and experience in new markets and submarkets.