Project Manager Hybrid

Accesslex Institute•West Chester, PA

2d•$105,000 - $115,000•Hybrid

About The Position

For nearly 40 years, nonprofit AccessLex Institute has been partnering with our member institutions the nearly 200 state-affiliated and nonprofit ABA-approved law schools to meet the ever-changing needs and challenges of law students and the legal education community we serve. From providing free resources for every step of the law school journey to maximizing the value and affordability of a law degree through research and policy advocacy, we exist to increase access and further the success of aspiring lawyers from admission to law school to admission to the bar. Helix Bar Review is our latest service in pursuit of our nonprofit mission empowering the next generation of lawyers. Learn more at AccessLex.org and HelixBarReview.org . This is a hybrid position. Incumbent can expect to report to the Corporate Office in West Chester, PA once per month as needed. Office time will be more frequent in beginning. Budget for the Project Manager is $105,000-115,000 annually. Job Summary: The Project Manager leads cross-functional initiatives from initiation through completion, supporting continuous improvement of project management processes across the organization, including Helix Bar Review. This role requires a proactive, detail-oriented professional who excels at managing multiple concurrent projects, optimizing resources, and communicating effectively with diverse stakeholders. The ideal candidate combines strong project management fundamentals with the ability to influence without authority, adapt quickly to new business domains, and drive projects to successful outcomes on time and within budget.

Requirements

3-5 years of project management experience managing multiple concurrent projects across different business domains
Demonstrated excellence in resource planning and allocation, including experience managing resource constraints and competing priorities
Ability to manage stakeholders across all organizational levels
Keen problem-solving skills and the ability to provide logical and creative solutions
Superior organizational, written and verbal communication, and collaboration skills
Experience conducting oral presentations, facilitating project management, and preparing written reports
Ability to quickly understand new business domains and technical concepts
Experience with change management and organizational adoption
Comfortable with technology concepts to effectively manage IT-related projects
Proficiency with project management software (MS Planner, Asana, or similar) and Microsoft applications
Experience with reporting tools
Understanding of basic system integration and implementation concepts
Ability to facilitate technical discussions without being a technical expert
Bachelors degree in Business Administration , Management, Communications, or similar related field.

Nice To Haves

Experience in nonprofit or education sectors
Knowledge of compliance and regulatory project requirements
Experience in a PMO or structured project management environment
Financial services or legal industry exposure
Knowledge of corporate governance, systems development processes
Knowledge of risk assessment design and delivery; control design, implementation and monitoring, and key metric development, tracking, and reporting
Project management certifications (CAPM, PMP) a plus.

Responsibilities

Project Ownership and Delivery Work with various business domains to ensure projects are supported properly and are delivered successfully
Develop and maintain comprehensive resource allocation plans across multiple concurrent projects, proactively identifying capacity constraints, resource conflicts, and staffing gaps
Forecast resource needs, identify constraints, and partner with functional leaders to ensure optimal staffing
Manage project budgets including labor costs, vendor expenses, and capital expenditures; track financial performance and provide variance reporting where required
Balance resource demands across competing priorities, making data-driven recommendations for project sequencing and resource optimization
Manage and lead effective and efficient project teams
Coordinate internal resources and third parties/vendors for the execution of projects
Ensure that projects are delivered on time, within scope and budget
Facilitate project kickoff meetings, status updates, and post-project reviews
Perform risk management to minimize project risks
Create and maintain comprehensive project documentation (project charters and project plans) to track progress of Company projects
Use appropriate verification techniques to manage changes in project scope, schedule, and costs (change request form)
Collaborate in the development of the project schedule, and monitor and report on project progress
Capture lessons learned and contribute to ongoing improvement of project management practices
Cross-Functional Collaboration and Communication Navigate complex stakeholder landscapes across all organizational levels, managing expectations and building consensus
Produce high-quality written documentation including comprehensive status reports, project charters, business cases, and post-implementation reviews
Facilitate difficult conversations and conflict resolution among project stakeholders with competing interests or priorities
Partner with project sponsors and department stakeholders to understand business needs and translate them into actionable project plans
Work with Helix Bar Review teams on bar preparation initiatives while maintaining business focus
Interface with vendors and external partners as needed
Serve as the primary point of contact for project team members and stakeholders, ensuring transparency and alignment
Build and maintain strong cross-departmental relationships to facilitate information flow and remove organizational barriers
Other duties as assigned