Project Specialist I-III

Texas A&M University System•Fort Worth, TX

About The Position

Why work for Texas A&M Engineering? Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Summary: The Project Specialists within UCAH deal heavily with project coordination, tracking, reporting, and documentation. The successful candidate for this role must be highly detail-oriented, process driven, and comfortable managing multiple deliverables within a deadline-driven environment, along with having strong independent quality control. All levels of this position – I, II, and III – will be directly involved with projects and their analytic, and event duties – such as those listed in the What is helpful and KSA sections – will be required in support of UCAH and ensuring successful completion of the current projects.

Requirements

Project Specialist I: Bachelor's degree or equivalent combination of education and experience with no prior experience.
Project Specialist II: Bachelor's degree or equivalent combination of education and experience and one year of related experience in project management.
Project Specialist III: Bachelor's degree or equivalent combination of education and experience and two years of related experience in project management.
Microsoft Excel, Microsoft PowerPoint, Microsoft Word
Adherence to policies and procedures
Ability to adapt to ever-changing workflows
Experience with Federally-funded, compliance-driven projects

Nice To Haves

Board and executive meeting support, including agenda preparation and minutes
Event planning and logistics coordination
Publication tracking and preparation
Website and social media content coordination
Internship or program coordination
Written communication and report preparation
Outlook calendaring and administrative coordination
Data tracking and metric reporting
Ability to pass U.S. Government background checks

Responsibilities

Participates in program and project development, disseminates project information, and serves as an active participant in project related work groups and committees.
Assists in providing recommendations to achieve goals.
Assists with the planning, developing, implementation, and evaluation of programs and projects.
Assists in developing project budgets and preparing contracts.
May manage budget for small projects or components of large programs under the direction of program director.
Coordinates project activities, collaborates with project team members, assists in the development of measurable project goals and objectives, and monitors progress toward achievement.
Prepares agendas for meetings, documents key decisions, and collaborates with team members to develop project collateral.
Assists in writing and disseminates work plans and project documents to include procedures, proposals, progress reports, and presentations.
Performs other related duties as assigned.
Provides recommendations to achieve program and project goals.
Plans, develops, implements, and evaluates programs and projects.
Develops project budgets and prepares contracts.
May manage budget for small to medium projects or components of large programs under the direction of program director.
Writes and disseminates work plans and project documents to include procedures, proposals, progress reports, and presentations.
Performs advanced program and project development, disseminates project information, and serves as an active participant in project related work groups and committees.
Manages budgets for project or program.
Develops measurable project goals and objectives, and monitors progress toward achievement.
Develops and disseminates work plans and project documents to include procedures, proposals, progress reports, and presentations.
Develops and prepares training and operational manuals.

Benefits

Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
Options for Vision, Dental, Life, and Long-Term Disability insurance.
A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
Flexible spending account options for medical and childcare expenses
Generous paid time off with holidays, vacation and sick leave.
Robust free training access through LinkedIn Learning plus professional development opportunities.
Tuition assistance and Educational release time to further your academic pursuits.
Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
Wellness release time offered to employees to promote work/life balance.