Project Specialist / Program Coordinator – Nurse Educator Fellowship Program - AP#01

NavitsPartners•New York, NY

47d•Hybrid

About The Position

The Project Specialist serves as the Program Coordinator for a Nurse Educator Fellowship Program and is responsible for managing day-to-day program operations. This role supports program planning, implementation, evaluation, and ongoing coordination to ensure a structured, high-quality experience for nursing fellows, faculty, and external partners.

Requirements

Strong project management and organizational skills
Ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Bachelor’s degree in Nursing, Healthcare Administration, Education, or a related field (required)
Minimum of 2–3 years of experience in program coordination, preferably in a healthcare or educational setting

Nice To Haves

Experience with Learning Management Systems (LMS) or educational tools preferred
Knowledge of nursing education standards and practices preferred
Master’s degree in Nursing or Education (preferred)
Prior experience supporting nurse education or fellowship programs is a plus

Responsibilities

Coordinate all aspects of the fellowship program, including recruitment support, orientation, scheduling, and logistics
Organize and support program events, workshops, seminars, and meetings
Maintain the program calendar to ensure milestones, deadlines, and deliverables are met
Develop and maintain accurate databases and records for fellowship participants
Serve as the primary point of contact for fellows, addressing questions and providing guidance
Facilitate onboarding and orientation for new fellows
Track fellow progress to ensure completion of program milestones, evaluations, and required deliverables
Collaborate with faculty to ensure alignment with program goals and curriculum
Support the fellow application process and coordinate with academic institutions on program requirements
Schedule and support meetings between faculty and fellows to foster successful partnerships
Collect and analyze feedback from fellows and faculty to assess program effectiveness
Prepare reports on program outcomes, performance metrics, and participant satisfaction
Support continuous improvement efforts through data analysis and recommendations
Assist with interim and final reports required by funding entities or stakeholders
Act as a liaison between the fellowship program and external partners, accrediting bodies, and stakeholders
Support outreach and promotional efforts to attract qualified fellowship candidates
Assist with budget tracking, reimbursement processing, and expenditure monitoring
Monitor invoicing and billing activity; prepare aging and budget reports as needed
Maintain accurate program documentation, including applications, progress reports, and evaluations
Support grant documentation and funding-related reporting
Ensure program compliance with regulatory requirements, accreditation standards, and institutional policies
Monitor fellows’ progress toward required certifications
Stay current on best practices and trends in nursing education and fellowship programs