Project Support Specialist I or Sr.

Southern Company•Atlanta, GA

14h

About The Position

The purpose of this position is to coordinate key work management tasks related to capital construction projects, including cost-recoverable programs, from initiation to financial closeout. Duties include project setup and maintenance in Southern Company Gas (SCG) ARM, asset allocation and booking in Power Plan, creating and validating spot contracts. This position serves as a liaison between the pipeline contractors and Southern Company Gas for system and work management issues. This position requires intermediate advanced knowledge of Southern Company Gas ARM and Oracle functionality required to support analyzing moderate to complex financial transactions to ensure accounting codes are properly documented, invoices are processed correctly, and assets are booked accordingly. Duties also include working with customers (internal and external) to resolve system and establishing best practices and process improvements for Project Support Tasks.

Requirements

BA/BS Degree in Business, Accounting, Finance or equivalent academic education and experience
High School Diploma or GED and related accounting or cost analyst work experience
Effective verbal and written communication skills
Ability to establish and maintain effective working relationships
Understanding of Microsoft Office Programs (Excel, Word, PowerPoint) – intermediate proficiency
Understanding of basic accounting fundamentals

Nice To Haves

Familiar with SCG ARM System
Familiar with Power Plan System
Familiar with Oracle Cloud Financial System
Familiar with SCG construction processes
Familiar with PeopleSoft Financial System
5+ years project support experience with satisfactory performance or related cost analyst or accounting work experience with a BA/BS degree

Responsibilities

Coordinate key work management tasks related to capital construction projects to support initiation, execution, and financial close-out.
Validate required information to initiate projects in WMS, ARM (Asset Resource Management), and Oracle Cloud.
Create projects and all supporting work requests in SCG WMS system.
Associate work requests to appropriate contract in WMS to ensure pipeline contractor is paid based on agreed-upon bill rate.
Monitor projects from initiation through completion.
Identify, analyze, and resolve project financial transaction issues.
Manage project workflow in ARM (Asset Resource Management) to ensure data being sent to Oracle Cloud is correct and projects are opened and funded properly.
Monitor construction/retirement work in progress (CWIP/RWIP) reports to ensure projects are placed in service in a timely manner and projects adhere to SOX controls.
Review and report all outstanding pay items to pipeline contractors and project coordinators so that all payments can be processed, and projects closed efficiently.
Use project completion data to create and retire company assets to ensure cost recovery is achieved in a timely manner. Assets must be created/retired within the month they are placed in service.
Perform project closing tasks in Oracle Cloud, Power Plan, and WMS so that all data and reporting are complete and easily accessible by all departments.
Develop an in-depth understanding of Oracle Cloud P.O.E.T coding (Project Organization Expenditure Type) and Power Plan system to ensure costs are properly allocated and assets booked accordingly.
Invoice processing (including investigating aging reports).
Monitor invoice aging reports as well as follow up with project coordinators to approve invoices in Oracle Cloud to ensure timely payments to contractors.
Identify invoice processing and payment delays through invoice aging reports and collaborate with pipeline contractors, construction personnel, and Con Ops management at each utility to resolve payment delays and ensure compliance with contracted payment terms.
Collect and confirm information needed for invoice accruals at the end of the month and submit to Plant Accounting within the deadline.
Research and package all invoices and corresponding supporting data for any requests from internal audit or for the GA PSC quarterly audits of the Pipeline Replace Program.
Set up and maintain all projects in WMS system, which includes the timely creation of spot contracts with correct unit quantities and unit bid prices.
Second validate spot contracts to ensure correct quantities and pricing.
Analyze moderate to complex financial transactions to ensure accounting codes are properly documented, invoices are processed correctly, and assets are booked accordingly.
Considerable discretion in making independent decisions related to the processor job function
Performs processor job duties with limited instruction and guidance
Provide training to all new personnel in the specialist role
Work with customers (internal and external) to resolve system and process-related problems, providing guidance on work management system and Oracle Cloud system use, and establishing best practices and process improvements for Project Support Tasks.
Primary point of contact for internal auditor interactions and compiles documentation required to support the audit activity.
Perform assessments of other Specialist work products to ensure accuracy and performance in accordance with documented processes.
Serves as SME to support work management system upgrade/integration projects.
Coordinates with IT to resolve work management system issues and incorporation of system enhancements.

Benefits

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being.
This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s).
A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf

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