Property Accountant

Haven Property Management LLC•Federal Way, WA

29d•Onsite

About The Position

This role works through our Property Management Accounting Department, facilitating any accounting tasks as required, detailed below. The role is an in-office position scheduled onsite. This position will start part-time with the potential of becoming full-time if desired, when the workload requirements justify that need. Full-time would be Monday-Friday. As with all positions with-in Haven it is our responsibility to be a good steward of our property owner’s interests while providing a safe and enjoyable experience for our tenants. Clear communication to both internal and external clients is a main ingredient of providing a World Class level of client services.

Requirements

Proven experience as a bookkeeper, preferably in a corporate setting.
Solid understanding of corporate bookkeeping principles and practices.
Proficient in using accounting software for data entry and reconciliation.
Knowledge of tax regulations, including experience with 1099 filings.
Strong attention to detail and commitment to maintaining accurate financial records.
Excellent organizational and time-management skills.
Effective communication skills for collaboration with internal teams and external stakeholders.
Ability to work independently and collaboratively in a dynamic corporate environment.

Nice To Haves

Preference given to Appfolio experience, as well as Monday.com experience.

Responsibilities

Process and record invoices when needed accurately and efficiently.
Verify invoice details, ensuring proper approvals and correct charges.
Maintain a system for tracking outstanding invoices and follow up with vendors as needed.
Receive, record, and deposit tenant rent payments promptly.
Reconcile rent checks with tenant accounts and address any discrepancies.
Additional owner payments needed for delinquencies.
Process and manage vendor payments, ensuring all bills are paid on time.
Verify the accuracy of bills and maintain detailed records for auditing purposes.
Communicate with vendors regarding payment schedules or discrepancies.
Prepare and distribute owner payments according to the agreed-upon schedule.
Reconcile owner accounts to ensure accuracy before issuing draws.
Provide clear documentation of owner distributions for reporting purposes.
Maintain up-to-date tenant ledgers, recording all payments, charges, and adjustments.
Reconcile tenant accounts monthly and resolve any discrepancies.
Assist tenants with inquiries regarding their accounts.
Prepare and distribute accurate monthly owner statements, detailing income, expenses, and distributions.
Respond to owner inquiries regarding their statements in a timely and professional manner.
Ensure statements are compliant with all legal and financial regulations.
Reconcile bank accounts, credit card statements, and other general ledger accounts monthly.
Identify and resolve discrepancies promptly.
Prepare the annual federal tax return and related financial documentation.
Ensure compliance with federal and state tax regulations.
Prepare month-end and year-end financial statements.
Ensure all financial entries are complete and accurate before closing periods.
Ensure all tax documentation, including W9 and W8 forms, is current and accurately maintained.
Maintain precision in recording financial transactions.
Generate and deliver financial reports on schedule.
Work seamlessly with the corporate accountant or third-party CPA.
Ensure adherence to accounting standards and assist in audit preparations.
Move-ins, Move-outs, and Close-outs