Proposal and Project Coordinator

Ardena • Franklin Township, NJ

2d • $60,000 - $70,000 • Onsite

About The Position

The Proposal and Project Coordinator position supports Ardena’s US commercial and operational teams, working closely with Business Development (Sales), Project Management and Operations. Position supports the process for the scoping, pricing, generation, and review of Proposals for new and existing business. The Position may also liaise with Site Senior Leadership to discuss and/or gain approval on specific Quotations / proposals prior to issue to the client. Operates independently for quotes and proposal management, and as part of a global team to support cross-functional Quotations / proposals team, while also supporting internal coordination once projects are awarded.

Requirements

• Bachelor’s degree in life sciences, business administration or relevant discipline with 3+ years of experience in pharmaceutical, biotech or related industry.
• Associates degree or High School diploma or equivalent (GED) with 5+ years of experience.
• An understanding of the contract development/research, pharmaceutical and biotech industries; Knowledge and experience in cGMP and FDA regulated working environments is desirable.
• Must be computer literate, proficient in MS Excel, MS Word, MS PowerPoint, Sharepoint, etc.
• Ability to translate technical information into client-ready proposals/documentation.
• Client-related experience and excellent client facing skills is a must.
• Excellent communication (verbal and written), presentation, and interpersonal skills are required; Good problem-solving skills and strong mathematical abilities / finance skills.
• Possess strong business acumen and analytical skills and is results oriented.

Nice To Haves

• Experience in contract manufacturing (CDMO) is a plus.

Responsibilities

• Supports internal Proposal process for RFPs, RFIs and budgetary quotations related to CDMO services.
• Liaises with Project Management, BD Representatives, Operations, and Management/Key Stakeholders on the generation of and pricing for Quotations/proposals.
• Facilitates communication and tracks timelines of review of functional areas to ensure on-time delivery of Quotations/proposals that are accurate and executable.
• Works with Operational departments to ensure specific technical input for Development and Analytical Services work meets requested technical scope and costing targets.
• Works with Sales, Operations, and Finance to produce optimal value pricing solutions.
• Communicates directly with client contacts and participates in meetings to support the process.
• Maintains proposal templates, document control and version management.
• Supports CRM (Customer Relationship Management) tool tracking and reporting.
• Supports Project Management team to assist with onboarding activities and internal handoffs upon projects being awarded.
• Participates in cross-functional initiatives and workflow improvements to reduce cost and improve service levels to support business objectives.
• Comply with Health, Safety & Environmental responsibilities for the position.
• Adheres to company standards for data integrity and regulatory compliance.
• All other duties assigned.

Benefits

• A competitive salary with a tailor-made benefits package, including: medical, dental and vision benefits effective day one of employment
• Paid Time Off
• A dynamic, global work environment with career growth opportunities
• Access to Ardena Academy, our internal learning platform for professional development
• A chance to contribute to groundbreaking drug development projects that make a real impact

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level