Proposal Coordinator - Civil

WGI•Orlando, FL

2d•Onsite

About The Position

We are seeking a Proposal Coordinator, with at least 3 years of experience for our Civil Engineering Division in our West Palm Beach, Ft. Lauderdale, Arlington or Orlando offices. At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today! WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program. In this position you will work directly with project managers to deliver a high-quality and timely service to support their business development efforts. #LI-Onsite

Requirements

Associates or Bachelor’s degree (in English, Communications, Journalism, Marketing preferred) OR equivalent demonstrated experience
Minimum 3 years in the A/E/C industry preparing proposals for federal, state, and municipal clients desired
Must have the ability to thrive in a collaborative environment and work well with others
Strong written and verbal communication skills
Strong organizational and time management skills
Ability to work and collaborate with proposal manager displaying a positive and professional attitude
Eagerness to learn and follow company’s proposal management process
Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests. Must be able to adjust to multiple, concurrent deadlines.
Intermediate skills in Adobe software (InDesign and Acrobat)
Advanced skills in Microsoft Office software (Word, Excel, PowerPoint)
Pre-employment drug screening is a condition of employment

Nice To Haves

Utilizing artificial intelligence (AI) a plus

Responsibilities

Collaborate with proposal managers to produce high-quality compliant proposals
Responsible for the layout, production, and delivery of proposals and presentations
Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
Schedule proposal production planning meetings
Request contract/legal reviews
Schedule quality control reviews
Layout covers and tabs in coordination with proposal manager
Gather information/documents for use in proposal
Prepare and send out drafts for quality control reviews
Responsible for the pursuit closing process
Responsible for keeping opportunities up to date in the database
Responsible for updating resumes and project descriptions in the database
Responsible for following up on results until a pursuit is awarded
Ensure quality of all produced material including consistency, spelling, and grammar
Pro-actively update proposal elements, resumes, project descriptions, project photos, and additional boilerplate material
Maintain organized documents following the filing protocol for proposal archive