Proposal Coordinator

Griffith Company • Brea, CA

5d • $26 - $40

About The Position

Working under the direction of the Proposal & Marketing Manager, the Proposal Coordinator plays a vital role in organizing, formatting, proofreading, and assembling proposal content in alignment with client requirements and company standards. The Proposal Coordinator supports the development and production of qualifications, proposals, and marketing materials for public and private civil infrastructure projects.

Requirements

• Exhibit professional and effective verbal and written communication skills.
• Proficient Excel, Word, Outlook PowerPoint, and Adobe Acrobat; familiarity with Adobe InDesign is preferred.
• Strong writing and editing skills, with the ability to review and compile technical content into clear, compelling narratives.
• Highly detail-oriented and thorough, with a strong sense of accountability and responsibility.
• Accurately succeed under pressure and maintain a high level of quality when facing multiple deadlines.
• Familiarity with SharePoint is a plus.
• Associate or bachelor’s degree in Communications, Marketing, Construction Management, English, or a related field.
• 2+ years of proposal or marketing coordination experience in the construction, engineering, or architecture industry preferred.
• Most time spent in an indoor office environment
• Sitting at a desk for prolonged periods of time
• Listening and speaking to others
• Occasional lifting of files and boxes up to 20 lbs
• Pushing/pulling of file cabinets
• Extended visual use of a computer screen
• Frequent typing
• Occasional travel

Nice To Haves

• Familiarity with Adobe InDesign is preferred.
• Familiarity with SharePoint is a plus.
• 2+ years of proposal or marketing coordination experience in the construction, engineering, or architecture industry preferred.

Responsibilities

• Assist with the coordination of RFP/RFQ responses, from initial review through final submission.
• Prepare compliance matrices and track deliverables to ensure all proposal requirements are met.
• Support kickoff meetings, internal work sessions, and review cycles by preparing agendas, notes, and schedules.
• Compile, format, and edit written content from various contributors into cohesive, client-ready documents.
• Ensure consistent use of templates, headers, footers, logos, fonts, and styles in line with guidelines.
• Organize and maintain version control of proposal files and ensure accurate final deliverables.
• Maintain and update resumes, project descriptions, org charts, and standard forms in the company’s content library.
• Assist with the preparation of visual aids including cover pages, infographics, and organizational charts.
• Proofread and edit documents for grammar, clarity, and compliance.
• Assist with final production of digital and printed proposals including quality checks and packaging.
• Coordinate delivery logistics, including uploads to client portals or hand-delivery as needed.
• Ensure timely and compliant submittals across multiple simultaneous pursuits.
• Support creation of collateral such as capability statements, award submittals, presentations, company newsletter, and other marketing materials.
• Assist with internal administrative tasks such as tracking opportunities, maintaining databases, and supporting business development efforts.
• Performs other related duties as required and assigned.

Benefits

• superior health benefits package
• generous performance-based compensation
• Employee Stock Ownership Plan (ESOP)
• vacation time
• sick days
• paid holidays
• 401K program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree