Proposal Manager

Engineering & Computer Simulations Inc•Orlando, FL

About The Position

The Proposal Manager is responsible for leading and managing the end-to-end development of competitive, compliant, and compelling proposals in response to solicitations. This role is hands-on and cross-functional, requiring close coordination with leadership, contracts, business development, and subject matter experts (SMEs). The Proposal Manager ensures proposals are compliant with solicitation requirements, delivered on time, and aligned with the company’s strategic growth objectives. The Proposal manager will utilize existing tools to support proposal management & execution, compliance & quality control, and pricing efforts. Duties include leading the effort in proposal capture, identifying capability gaps and building teams to close those gaps, developing strategies in shaping the requirements, and helping lead the effort to write a winning proposal. Specific tasks include the proposal process, reading the customer solicitation to determine proposal requirements, developing and ensuring compliance with the company's proposal process, integrating written submissions from various sources to respond to Requests for Information (RFI), Sources Sought Notifications (SSN) and/or Requests for Proposals (RFP). Follow-on tasks include providing responses to follow-up and clarification questions, and supervising support staff. Coordinating with Subject Matter Experts (SME) or program managers to arrive at technically compliant and compelling solutions. Other duties may include managing and updating the company’s opportunity pipeline. This position reports to the Director of Business Development and requires the ability to work in the greater Orlando, Florida area. Performance Objectives: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.

Requirements

Must have five years’ experience in capture and/or writing of proposals.
Experience using a CRM.
Willing to travel to attend meetings, conferences or customer engagements, if requested.
Working knowledge of the Shipley business capture and proposal processes.
Knowledge of the Defense contracting markets.
Experience participating in/leading proposal efforts for government contracts.
Proficiency with MS Office suite.
Skilled in project planning, basis of estimate and proposal development. Good writing, interpersonal communication and problem-solving skills.
U.S. Citizenship required.

Nice To Haves

Bachelor's degree desired.
Knowledge of Department of War/Defense organizations and requirements.
Ability to communicate effectively with internal executive management and customer management.
Ability to plan and manage complex schedules, staffing plans and budgets for both direct selling and proposal preparation teams.
Able to manage multiple projects over a prolonged period. Adept at time management and prioritization of efforts.

Responsibilities

Manage and facilitate the proposal process from start to finish, including proposal schedules, milestones, assigning proposal tasks/deadlines, pricing, enforce compliance, formatting, and quality standards.
Contribute and support the management/maintenance of the company’s opportunity pipeline. Assist in the management of the company’s Customer Relations Model (CRM).
Assist with corporate capabilities briefings and marketing materials, when requested.
Act as principal assistant to the Director of BD in their absence
Manage opportunity research activities.
Engage with the Management and Technical teams to define the overall pricing strategies that coincide with solicitations, working closely with business development and technical leadership.
Establish performance metrics and track progress on all proposals, alert senior management at times of risk or lack of progress.
Write clear and persuasive content in a fast-paced, deadline-driven environment for competitive proposals • Read, review, and dissect complex requests for proposal (RFP), requests for quotation (RFQ's), invitations to bid (ITB) and request for information (RFI) to determine scope and requirements.
Ensure compliance to the bid process and make improvements when necessary
Research and combine information from multiple sources into a cohesive, easy-to-read, and accurate final product.
Work with Finance and Program Managers to ensure consistent estimating methodology including escalation indices and wage rates.
Monitor and facilitate as necessary, the generation of technical and pricing content to ensure timely and accurate submittals
Assist with the Development of annual Direct Sell (DS) and Bid and Proposals (BP) budgets based on our existing pipeline.
Create proposal library to facilitate efficient and rapid responses to opportunity solicitations.