Proposal Operations Manager

Agil3 Technology Solutions (A3T)•West Falls Church, VA

About The Position

The Proposal Operations Manager will lead multi-disciplinary teams by applying iterative development techniques to develop technical, management, past performance, and personnel content for various response types including White Papers, Requests for Information (RFIs), Requests for Proposal (RFPs), GWAC/IDIQ Task Orders, and strategic opportunities. The Proposal Operations Manager is the architect of A3T’s growth engine, responsible for building a scalable 'Proposal Factory' that sustains a high-tempo output of multiple high-quality, 100% compliant submissions per month. This is a high-impact 'Player-Coach' role requiring a balance of strategic infrastructure building (as needed) and hands-on content development to hit the company’s annual submission target.

Requirements

Minimum BA or equivalent of 8-10 years of federal proposal management related experience with a proven track record in DoD agencies.
Expertise and Proficiency in MS Word, SharePoint, Teams, desktop publishing, AI proposal tools, Visible Thread, and Adobe Creative Suite for desktop publishing/graphics.
Ability to apply Shipley-based rigor while maintaining the agility required for a fast-growing tech firm.
Excellent communication skills with ability to communicate and negotiate with company management, partners and Teams internally and externally.
Experience writing clear, logical, and persuasive responses in a variety of technical and non-technical documents
Ability to work in a fast paced, team environment and adaptable to changing priorities
Experience in cross-functional team management
Analytical and Critical Thinking Skills Interpersonal and People Skills

Responsibilities

Manage the proposal lifecycle from pre-RFP activities through final production, submission, and closeout.
Perform detailed analyses of RFPs, RFQs, RFIs, and Sources Sought requirements to create compliance matrices, production schedules, outlines, and responses.
Partners with Business Development, Capture Managers, Technical PMs, Solution Architects, and account leaders to advance the proposal response approach.
Administer and lead formal proposal reviews (Pink, Red, and Gold teams), incorporating feedback from technical experts and senior leadership.
Ensures the effective application of iterative proposal development techniques in support of the maturation of proposal sections.
Performs and ensures 100% compliance with all solicitation instructions, editing, and zero-defect production. and maintain strict version control via SharePoint/Teams or similar repositories.
Lead final production, including desktop publishing, graphics integration, quality control, and proposal submission.
Maintain corporate knowledge databases, including past performance, resumes, and project citations.
Establish and manage company’s internal proposal systems, including the integration of AI-enabled drafting tools and SharePoint-based repositories to achieve a 30–40% gain in production efficiency.".
Serve as the primary author and lead for Management, Administrative, and Past Performance volumes.
Coordinate and integrate technical content provided by Subject Matter Experts (SMEs) and/or external partners into a unified, high-scoring narrative/final submission.
Working with the Team, ensure the execution of the company’s annual/monthly proposal submission goals by managing and submitting multiple concurrent efforts monthly while ensuring zero administrative disqualifications.
Collaborate with the Capture Manager and BD Team members to translate pre-RFP win themes and customer hot-buttons into compelling, evaluator-friendly prose.
Direct the activities of external support (e.g., partners, teammates, technical writers) personnel to ensure all inputs align with A3T’s quality standards and submission deadlines."