Proposal Specialist

Rekor Systems Inc•Columbia, MD

About The Position

Intelligence Driven Innovation. Rekor Systems, Inc., (Rekor ai) (NASDAQ: REKR) is a trusted global authority on intelligent infrastructure providing innovative solutions that drive the world to be safer, smarter, and greener. As a provider of comprehensive, continuous, and real-time roadway intelligence, Rekor leverages AI, machine learning, and holistic data to support the intelligent infrastructure that is essential for smart mobility We believe that the intelligent infrastructure industry is today at the epicenter of converging forces that will drive changes in the way government agencies and businesses operate. With our disruptive technology, we deliver integrated solutions, actionable insights, and predictions that increase roadway safety. Recently recognized, for a second year in a row by the Baltimore Business Journal, as the region’s fastest growing public company. Our employees represent the best and smartest top talent in our industry and we select individuals to be a part of our team who help to define our culture and success with our Rekor Values and Leadership Principals: People First, Customer Success, Earn Trust, Deliver Impact and Think Big and Bold! Position Summary The Proposal Specialist manages the end-to-end proposal development process, responding to RFPs, RFI and RFQs. This role owns proposal execution from intake through submission, including planning, coordination, writing, compliance, reviews, and final production. The Proposal Specialist works closely with cross‑functional stakeholders to deliver clear, compliant, and compelling proposals that effectively communicate the organization’s technical capabilities, value proposition, and competitive differentiation. As an essential member of the team, this individual thrives in a collaborative environment and contributes meaningfully to the company’s overall success.

Requirements

Bachelor’s degree in Communications, Marketing or equivalent experience
3+ years in proposal development
Strong writing, editing, and content organization skills
Ability to work effectively in fast-paced, deadline-driven environments
Proficiency with Microsoft Office.
Excellent project management and organizational skills
Strong cross-functional communication and stakeholder management
Ability to synthesize technical and business information
Detail-oriented with a strong focus on quality and compliance

Nice To Haves

Salesforce or CRM experience.

Responsibilities

Manage the full proposal lifecycle from opportunity intake and kickoff through final submission
Develop proposal schedules, outlines, compliance matrices, and responsibility assignments
Facilitate proposal kick-off meetings, content reviews, and deadline check-ins
Coordinate inputs from Sales, Solutions Engineering, Product Management, Engineering, Legal, Finance, and Business heads.
Track mandatory requirements, certifications, and security questionnaires
Conduct comprehensive proofreading and finalization of proposals ensure accuracy, consistency, and a high standard of professionalism.
Coordinate approvals and final sign-off prior to submission
Manage electronic submissions through customer portals and procurement platforms
Maintain proposal templates, response libraries, and RFP knowledge bases
Capture lessons learned, and contribute to continuous improvement of proposal processes
Support standardization of proposal workflows and tools across the organization