Proposal Specialist

MSA Professional Services • St Paul, MN

1d • $68,700 - $110,200 • Hybrid

About The Position

Join MSA Professional Services as a Proposal Specialist and be the key to our winning proposals! In this exciting role, you'll collaborate with cross-functional teams to create compelling proposals that drive our project pursuits. You'll manage multiple projects independently, continuously improve processes, and make a tangible impact on the company's success. Your technical expertise in reviewing RFPs/RFQs, preparing proposals, and facilitating client presentations will be crucial. If you're ready to make a significant impact and help us achieve our strategic goals, apply now! This role is based in any of our office locations across WI, MN, IA, and IL. Candidates must live in a commutable distance to an MSA office location and working from home arrangements are possible. Why MSA? Innovation and Impact: Leverage technology and make a real impact on the built environment. Collaborative Culture: Be part of a supportive team where your contributions are valued and your growth is nurtured. Employee-Owned: Benefit from our 100% employee-owned ESOP program and share in the success you help create. Diverse Projects: Every day is different with a wide range of projects that challenge and inspire. Why MSA? Better Together: A collaborative environment that values open ideas, diversity, and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm. Multi-disciplinary Opportunities: Follow your interests, explore new experiences, and apply your skills where they have the most impact. We've Got Your Back: Enjoy support when you need it and independence when you don't. We are 400+ strong, working as one cohesive team. Passion & Purpose: We're passionate about our work and proud of it! Share inspirations, "geek out," and think big with us. Pay & Perks: Competitive pay and unique perks that make MSA stand out. Communities of Practice: Our think tanks and idea generators—regular collaboration and learning opportunities. Work-Life Integration: Life doesn't stop when work begins. We support your professional and personal balance. Commitment to Learning: Ongoing training, tuition reimbursement, and cutting-edge technology to keep you connected and creative. Community Engagement: Giving back through volunteering, education, STEM outreach, and event participation, backed by corporate sponsorship and donations.

Requirements

• Bachelor’s degree or equivalent in Marketing, Communications, Business, or related field
• 3+ years of experience in marketing and/or sales
• Experience using Adobe Creative Suite, specifically InDesign
• Familiarity with AP Style
• Familiarity with CRM databases
• Ability to work collaboratively and build relationships across remote teams
• Demonstrated sense of urgency and service orientation
• Must be comfortable working closely with all levels of the organization
• Strong organizational and time management skills
• Demonstrated exceptional attention to detail
• Excellent interpersonal skills
• Demonstrated initiative and ability to identify resources
• Proficiency with MS Office products (Word, Excel, PowerPoint)
• The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.

Nice To Haves

• Previous experience in A/E/C industry or similar strongly preferred

Responsibilities

• Read and analyze RFQ/RFPs and edit proposal content for readability, consistency, clarity, and compliance
• Assist in creating materials like project write-ups, resumes, and client presentations.
• Meet proposal deadlines by establishing priorities and target dates for information gathering.
• Manage strong working relationships with staff to ensure proposal input is accurate, compelling, and timely
• Maintain up-to-date proposal information in MSA’s DAM, ERP, and CRM.
• Manage multiple projects and responsibilities independently.

Benefits

• Quality Insurance Options: Medical, dental, and vision coverage for you and your family
• Paid Time Off: Minimum of 17 days in the first year for full-time employees
• Paid Holidays: 8 holidays per year
• Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA’s Short Term Paid Leave
• Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance
• Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost
• 401k Retirement Savings Plan: Generous employer match, immediately 100% vested
• Short Term Incentive (STIP) bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level