Public Service Coordinator I

State of Maine•Augusta, ME

1d•$66,206 - $94,058•Hybrid

About The Position

This is professional services work involving the analysis, implementation, and administration of position actions and position control functions for state departments and agencies. Responsibilities require a high degree of discretion and independence in advising departments and agencies on matters related to position actions, position control, and personal services costs. The position supports the biennial and annual budget processes in reviewing and analyzing agency budget initiatives for proposed position actions and related funding, and in performing administrative functions necessary to implement the position actions in enacted budgets. Additionally, the position routinely evaluates and administers department and agency requests for position actions outside the budget process, which includes analyzing the proposed means of funding those actions, and may approve or deny requests based on availability of funding. The position also completes special projects and prepares reports on budget related position issues.

Requirements

Knowledge of human resources systems and position control.
Knowledge of budget and financial systems relating to positions and position funding.
Knowledge of time and financial reporting systems such as TAMS and Advantage.
Knowledge of human resources and personnel services policies, including payroll and benefits.
Knowledge of collective bargaining process and pertinent provisions of contracts.
Knowledge of governmental operations, organizations, procedures and practices.
Knowledge of state budgets and other state laws impacting positions and Personal Services.
Knowledge of position classification systems and job evaluation process.
Knowledge of Civil Service laws, rules and procedures.
Ability to evaluate facts, reach logical conclusions and make sound recommendations and decisions.
Ability to communicate effectively orally and in writing.
Ability to prioritize a large workload with differing needs from a variety of departments and agencies.
Ability to solve problems independently.
Ability to prepare clear and concise reports and recommendations.
Ability to understand and explain complicated position and budget related materials.
Ability to work effectively with managers throughout State government and represent the office at meetings related to position control, personnel policies, and other human resources related matters.
Four (4) years of experience in human resources administration, budgeting, business administration or finance, and a Bachelors’ Degree in Public Administration or related field.
Equivalent related experience may be substituted for education on a year-for-year basis.
A Masters’ Degree in Public Administration or related field may be substituted for two years’ experience.

Nice To Haves

Preference will be given to candidates with prior experience working with the State’s Human Resources systems and Budget and Financial Management System.

Responsibilities

Reviews and evaluates budget submissions from State departments and agencies relating to the establishment, elimination, reallocation and/or reclassification of positions in order to reflect appropriate and accurate initiatives as part of the budget process.
Authorizes and approves all position actions including the review and elimination of human resources transactions requests performed outside the state budget process to ensure the actions taken are financially viable and comply with state budgetary laws, rules and procedures.
Performs administrative functions in multiple systems to implement approved position actions.
Researches and writes reports, correspondence and studies in order to provide information to the State Budget Officer, Commissioner of Administrative and Financial Services, Governor and members of the Legislature.
Answers technical and procedural questions on budgetary matters related to position control in order to provide information to the Executive Department, Legislature, other governmental units, the press and the public.
Oversees and coordinates the work of other staff in the Budget Office as it relates to position actions and personal services budget development.
Maintains position related files in Budget and Financial Management System and oversees the biennial start up activities in the area of personnel services.

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.