Publishing Assistant

Springer Nature•New York, NY

13d•Hybrid

About The Position

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature. We are seeking a motivated and enthusiastic individual to join our Medicine and Life Sciences Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project management support for a diverse portfolio of hybrid and open access journals in Medicine and Life Sciences, and general assistance to the team of Publishers based in New York and the global program. The Publishing Assistant will strive to help deliver best-in-class service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience in many aspects of the publishing industry.

Requirements

Bachelor’s degree or equivalent, preferably in a relevant discipline
Strong verbal and written communication skills
Exceptional organizational skills with the ability to manage multiple priorities and work independently
Resourceful and proactive in problem-solving and identifying opportunities
Excellent interpersonal and team collaboration skills, with the ability to work effectively across all levels
Professional, diplomatic, and confident when engaging with senior stakeholders
Strong presentation and networking abilities
Flexible and adaptable to working in a multicultural environment
Commercial awareness and an entrepreneurial mindset
Managing and prioritizing tasks

Nice To Haves

Previous experience in academic publishing is preferred
Special Projects for Publishers

Responsibilities

Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times
Serving as a vital information resource for Editors-in-Chief, Editorial Board members, and society partners
Handle general enquiries from within Springer and from external partners, esp. external editors and authors
Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings.
Request annual journal reports and monitor the schedule
Reporting “key performance indicators,” such as article output, usage, citations, and media coverage
Manage ongoing and ad hoc editorial and publishing projects under the direction of publishing editors, such as: assistance with editor recruitment and onboarding; compiling and reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned
Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines
Contributing to social media initiatives and supporting a variety of marketing initiatives and activities
Inputting and maintaining relevant data in systems, such as JFlow, CoreMedia Studio, etc.
Liaising with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations, and communications
Contributing to the wider Springer Journals group by taking part in cross-departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments

Benefits

Medical, Dental and Vision
401(k) with company match and contribution
Hybrid office working policy, Summer Hours, and paid time off
Flexible Spending and Commuter programs
Multiple Life insurance options
Disability coverage
Tuition Assistance
Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
Employee Assistance Program
Family friendly benefits and a variety of employee discounts
An array of Employee Social Networks