PURCHASING AGENT - 55007450

State of Florida•Alachua, FL

2d•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Purchasing Agent - District Four/Director of Operations/District Maintenance/West Palm Maintenance-Admin This position will handle the procurement of goods and services below bid thresholds using MyFloridaMarketPlace (MFMP) and Finance Management System (FMS), serving as a P-Card holder and system requestor. Obtains quotes, processes purchase orders and invoices, and ensures compliance with purchasing regulations. Manges receipt and storage of items, maintains procurement files, and prepares fiscal documents. Track and reconcile budgets and resolve vendor issues. Prepares and processes Utility and Contract Invoice Transmittals, Requisitions, Purchase Orders, Travel documents and Travel Reimbursements. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of budget management and/or procurement of goods and services.
Knowledge of record and file management.
Skill in reading, understanding and applying applicable rules, regulations, policies and procedures.
Ability to listen to and understand the needs of both internal and external customers.
Ability to plan, coordinate, complete and track the status of assignments.
Ability to follow oral and written instructions.
Ability to communicate effectively orally and in writing
Ability to establish and maintain effective working relationships with others.
Ability to collect information/data and review for accuracy and completeness.
Ability to use office equipment, Microsoft software applications, and databases.
Possess a High School Diploma or Certificate of High School Equivalency.

Responsibilities

Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state’s eProcurement system MyFloridaMarketPlace (MFMP) andfinancial management service (FMS).
Acts as a P-Card "Card Holder" for the unit and acts as "Requestor" on the State E-Procurement System Program and Financial Management Service (FMS).
This position has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes.
Inputs into systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures.
Obtains competitive quotes/proposals as requested, either by telephone or in writing.
Receives records and unpacks a variety of store items.
Checks incoming materials for quantity and quality against purchase orders and/or invoices and places them in proper storage area.
Prepares, reviews and processes purchase orders/direct orders using Ariba system and/or Purchasing Card.
Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered.
Prepares and processes fiscal paperwork, i.e., Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures.
Receives and submits invoices for payments meeting state determined purchasing guideline.
Prepares travel documents and travel reimbursements.
Provide support in the annual inventory process by locating and scanning assigned property and equipment.
Acts as Training Coordinator responsible for gathering, organizing, in putting and disseminating training information for/to staff.
Assists Leadership in the development of staff annual training plan.
Responsible for maintenance of plans folders and timely update of staff training information.
Updates and distributes tracking tools for monitoring mandatory and position required training.
Performs front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager.
Reviews and distributes mail.
Coordinates, schedules, and sets up conferences and meetings for the Office/Section.
Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.
Resolves complaints generated during performance of contract or purchase order.
Confers with personnel, users and vendors to discuss defective or unacceptable goods or services and determines corrective action.
Coordinating with supervisors and on-call personnel to create detailed calendar year schedule.
Creates, posts, and makes revisions to on-call schedules, memorandum, etc.
Requests new On-Call Assignments, submitting related paperwork to District Secretary's office for review and signature then routing to District HR office for processing.