PURCHASING ANALYST (WT: CONTRACT ANALYST) - 76003252

State of Florida•Tallahassee, FL

1d•$55,000

About The Position

This position is in the Bureau of Purchasing and Contracts within the Division of Administrative Services ( DAS). DAS provides administrative support and services to our nearly 5, 000 employees throughout the state. The Bureau of Purchasing and Contracts oversees the department’ s purchasing, contracting, and leasing transactions. This position reports to the Contract Administrator and is responsible for technical administrative work in coordinating contract activities for the department. The incumbent in this position will have the following duties and responsibilities: Provide detailed analysis, planning, research, and development for the improvement of contract operations, Participate in the training of department staff on procurement/ contract activities, Administer department contracts and agreements including drafting contract documents, amendments, and correspondence, Administer the official contract file, Process and route contracts, amendments, and agreements appropriately, Monitor contract expiration dates to ensure requirements are met for renewal or re- issue, Draft, edit, and review specifications, conditions, and regulations pertaining to contracts, Assist department staff with negotiating changes or renewal terms for contracts or agreements,Confer with department staff to clarify quality, quantity, and specifications for their contractual needs, Assist department staff by answering routine questions and concerns about contracts, Analyze purchase awards, maintain contracts, and draft correspondence, Act as liaison, mediator, and consultant between vendor and department staff to resolve disputes/ problems in a timely manner, Compile statistical data and provide reports on contracts, amendments, and agreements activities, Research public records requests, and Perform other tasks as assigned.

Requirements

Knowledge of Chapters 119, 215, 216, 283 and 287, Florida Statutes and Rule 60A, Florida Administrative Code.
Knowledge of contract administration and management best practices.
Knowledge of strategic sourcing best practices and negotiation strategies.
Knowledge of proper grammar, spelling, and composition of the English language.
Knowledge in using DocuSign and electronic document management systems.
Skill in proofreading, editing and verifying data for accuracy.
Skill in communicating effectively, both verbally and in writing.
Excellent written and verbal communication skills.
Proficient with Microsoft Office programs and capable of using complex MS Excel functions and formulas.
Skill in identifying deficiencies and implementing process improvements.
Ability to collect, evaluate and analyze information to determine key issues, resolve problems, and developalternative recommendations.
Ability to evaluate, develop and learn new processes, systems and procedures.
Ability to understand, interpret, and apply laws, rules, regulations, policies and procedures related to State of Florida procurement processes.
Ability to establish and maintain effective working relationships with others.
Ability to prepare and deliver oral presentations to leadership.
Ability to effectively manage project timelines and complete work with minimal supervision.

Nice To Haves

Proficient communication skills including at least five (5) years of experience technical writing, researching, and reporting in a professional/ business setting.
At least two (2) years of experience writing and reviewing writing and reviewing contracts or professional documents including but not limited to reports, procedures, memos, and other business- related documents.

Responsibilities

Provide detailed analysis, planning, research, and development for the improvement of contract operations
Participate in the training of department staff on procurement/ contract activities
Administer department contracts and agreements including drafting contract documents, amendments, and correspondence
Administer the official contract file
Process and route contracts, amendments, and agreements appropriately
Monitor contract expiration dates to ensure requirements are met for renewal or re- issue
Draft, edit, and review specifications, conditions, and regulations pertaining to contracts
Assist department staff with negotiating changes or renewal terms for contracts or agreements
Confer with department staff to clarify quality, quantity, and specifications for their contractual needs
Assist department staff by answering routine questions and concerns about contracts
Analyze purchase awards, maintain contracts, and draft correspondence
Act as liaison, mediator, and consultant between vendor and department staff to resolve disputes/ problems in a timely manner
Compile statistical data and provide reports on contracts, amendments, and agreements activities
Research public records requests
Perform other tasks as assigned