Purchasing and Procurement Manager

Senior Resource Association•Vero Beach, FL

About The Position

The Purchasing and Procurement Manager is responsible for organizing and coordinating purchasing functions of Senior Resource Association (SRA), including day to day and capital project purchases; managing all aspects of contracts and coordinating the bid process to ensuring compliance with procurement regulation and all SRA purchasing policies.

Requirements

Demonstrates effective communication and problem-solving skills.
Strong written communication skills
Excellent record keeping and organizational skills
Team player
Detail-oriented
Computer proficiency
Must support the mission, goals and objectives of Senior Resource Association
Interact with all levels of management
Physical requirements include sitting, standing, bending, and lifting.
Frequent use of computers, office equipment, and electronic record systems.
Bachelor’s degree required.
Minimum of five (5) years of experience in purchasing or related field, preferred.
Must successfully complete Level 2 background screening through Florida’s Care Provider Background Screening Clearinghouse and maintain eligibility with the Department of Elder Affairs (DOEA): https://info.flclearinghouse.com

Responsibilities

All aspects of Contract Management; including writing and administering, reviewing, filing, evaluating, analyzing, and negotiating
Negotiate or renegotiate and administer contracts with vendors
Administer Requests for Proposals (RFPs), Request for Quotes (RFQs), bidding process and contracts (e.g. prepare specifications, evaluate bids, recommend vendors, etc.)
Research and evaluate vendors/contracts to ensure all are in compliance with government regulations and SRA Procurement Policy
Oversee facilities department and assigned staff
In collaboration with Senior Management Evaluate vendors to ensure their performance is aligned with program needs and established specifications.
Assemble and manage procurement committees for proposal review
Manage RFP processes and timelines
Evaluate and manage all quote and bid documentation.
Review and maintain complete record of purchasing files and records to ensure compliance with SRA policies and procedures and ensure the availability of documentation on request.
Review and monitor capital purchases to ensure its compliance with procurement policies and regulations.
Develop, implement purchasing and contract management instructions and procedures.
Ensure SRA staff is trained on all relative purchasing and procurement policies and procedures.
Identify opportunities for cost savings.
Continually improve purchasing methods and processes.
Respond to inquiries from internal and external sources providing information, direction, and or appropriate referrals.
Special projects and/or other duties as assigned.