Part-time Purchasing Assistant (Day shift)

Auxo Medical LLC•Richmond, VA

8d•$15 - $19

About The Position

As a Purchasing Assistant you will assist with purchasing requests for parts, supplies, services, and equipment, as well as maintain minimum stock levels, manage inventory, fulfill parts sales orders, and provide administrative support. A high attention to detail, high degree of accuracy, solid organizational skills and professionalism are crucial factors in daily administration of this position. Must be able to work independently, with little or no supervision. Prioritization with a sense of urgency is essential. Opportunity for advancement for motivated individuals.

Requirements

Interpersonal/Communications Skills: The Purchasing Associate must be a strong communicator who works effectively with a wide variety of people which include customers, other Auxo Medical staff, vendors and company management. The Purchasing Assistant represents the company to our vendors through phone interaction and written communication. As such, they must maintain a pleasant and professional demeanor in the face of potential issues and ongoing negotiations. The Purchasing Assistant must possess strong verbal and written skills in order to provide effective direction to our vendors and customers. In many cases, those vendors and customers are not in the United States and require unlike considerations in order to effectively communicate with those to whom English is a second language.
Computer Skills: The Purchasing Associate must have a strong aptitude for the use of computers in order to document and analyze all product-related activities in various databases. Typical computer activities include interacting with vendor websites, sending emails, drafting letters, entering information into and querying databases, and analyzing data with spreadsheets.
Organizational/Planning Skills: The Purchasing Associate must possess strong planning and organizational skills to effectively manage product ordering in a cost effective but timely manner. Attention to detail, efficiency of operation, and the ability to follow up and track details are crucial to the level of performance required in this job.
General Characteristics: The Purchasing Associate must be dependable and responsible and must be careful and attentive to detail as well as work both independently and within a team environment. The candidate should display expense and cost control in decision making and have an extremely strong attendance record, which is a critical requirement of this position.
Required High School Diploma.
Required minimum of 2 years of purchasing/procurement experience.
Required proficient in Microsoft Office Suite
A combination of education and experience providing equivalent knowledge.

Nice To Haves

Prefer experience in manufacturing or health care industries.
Prefer associate degree or higher in Business or related field
Prefer Salesforce Experience
Prefer Candidates with sound technical knowledge of medical equipment, biomedical equipment, and processes
Prefer experience with Apple OS

Responsibilities

Placing Purchasing Orders: Communicate with multiple departments to determine purchasing requirements and priorities. Accurately read and analyze sales history, inventory status, then turn that information into actionable purchase order. Generate and place these purchase orders ensuring maximum advantage by combining orders, leveraging freight options, and negotiated terms with suppliers.
Tracking Purchase Orders: Track the status of all purchase orders. Maintain a current list of expected arrival dates for all purchase orders which have been placed. Disseminate expected arrival information to the appropriate sales and operations personnel.
Purchase Orders Discrepancies: Work with Century's accounting and receiving staff, as well as our vendors, to resolve discrepancies that include invoicing errors, delivery issues, backorders, inconsistencies, freight claims, etc.
Fulfill Sales Orders: Promptly respond to quote request and fulfill sales order. Process credit card orders for immediate release.
Freight Management: Select freight methods for maximum efficiency and minimum cost. Ensure that all freight bills are appropriate, are linked to their proper Purchase Orders, and are properly recorded.
Inventory Control: Ensure that the inventory count and the inventory value in the accounting software match actual conditions. Implement periodic cycle counts and plan and implement the annual physical inventory count. Manage minimum stock levels per Auxo's guidelines. Ensuring proper inventory storage and tracking.
Product Sourcing and Development: Source components, equipment, services for manufacturing and service use. Source alternative suppliers maintaining quality while negotiating best possible price.
Supplier Management: Setup new suppliers in our database. This will include entering the supplier billing information, pricing, and assigning products to that supplier. Maintaining current supplier pricing and product descriptions is also a critical part of this role.
Administrative Support: Backup phone queues during high volume call periods or when the administrative assistant is out of the office. Perform backup of administrative duties performed by other inside administrative positions such as needed.
Other Ad Hoc assignments as required.