Purchasing Coordinator I (Full-Time)

Hudson Headwaters Health Network•Queensbury, NY

23h•$44,000 - $47,000

About The Position

The Purchasing Coordinator I will coordinate activities involved with procuring materials and services requested by Health Centers and Administration, including clerical and data entry.

Requirements

Associates degree (A.A.) from a two-year college or university; or 1-2 years related experience and/or training; or equivalent combination of education and experience
Microsoft Office experience, Purchasing software
Ability to establish and maintain effective working relationships with co-workers and collaborate with co-workers
Must be detail orientated with a hands-on approach
Ability to multitask and prioritize in a fast-paced environment to meet strict deadlines and prioritize workflows
Excellent analytical, verbal, and written communication skills
Able to work alone and with a team

Nice To Haves

Knowledge of medical supplies and equipment is preferred

Responsibilities

Reviews requisitions daily for accuracy and completeness. Resolves immediately with Requisitioner for any lack of or incorrect information; coordinating with requisitioners to resolve errors and omissions and obtain clarification
Update and maintain purchasing records and registers, as well as weekly open order report and audits
Liaise with vendors to obtain details related to products or service information, as well as availability and delivery schedule
Matches purchase orders to receipts; enter requisitions into purchase orders daily; file copies of purchase orders of completed transactions daily and distribute copies to requisitioner
Resolves invoicing issues with accounts payable
Prepares purchase orders and requests for proposals; follows up on open purchase orders weekly to verify delivery and timely receipt
Handles daily issues with defective, unacceptable, damaged, or incorrect goods from users and suppliers and takes corrective action.
Maintains procurement records such as purchase order log, open purchase orders and delivery
Enters PO receipts into the system; translates PO Requisition orders for the PO preparation
Assigns general ledger coding for each item
Enthusiastically serve on various organization committees that support the Mission, Vision and Core Values
Perform additional duties and special projects assigned