Purchasing Coordinator

A Tool Shed Inc • Santa Clara, CA

16h

About The Position

The Purchasing Coordinator plays a critical role in managing and streamlining the procurement process to ensure the timely acquisition of goods and services necessary for business operations. This position involves coordinating with suppliers, internal departments, and logistics teams to maintain optimal inventory levels and support production schedules. The Purchasing Coordinator is responsible for negotiating terms, tracking orders, and resolving any issues related to purchase orders or deliveries. By maintaining accurate records and fostering strong vendor relationships, this role contributes to cost efficiency and operational continuity. Ultimately, the Purchasing Coordinator ensures that procurement activities align with company policies and strategic objectives, supporting overall business success.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in purchasing, procurement, or supply chain coordination.
• Proficiency with procurement software and Microsoft Office Suite, especially Excel.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal.
• Maintain a cooperative working relationship with co-workers.
• Must be able to maintain a high degree of patience and offer and receive constructive criticism when necessary.

Nice To Haves

• Experience working within manufacturing or distribution industries.
• Demonstrated ability to analyze market trends and supplier performance data.
• Knowledge of contract negotiation and vendor management best practices.
• Associate or bachelor's degree in business, Supply Chain Management, or related field preferred.

Responsibilities

• Manage and process purchase orders from initiation through delivery, ensuring accuracy and compliance with company policies.
• Communicate regularly with suppliers to confirm order status, negotiate pricing, and resolve any discrepancies or delays.
• Collaborate with internal departments such as inventory management, production, and finance to forecast needs and coordinate procurement schedules.
• Maintain detailed records of purchases, pricing, and supplier performance to support reporting and audit requirements.
• Assist in vendor evaluation and selection processes to ensure quality, cost-effectiveness, and reliability of supply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED