Purchasing Coordinator
AP MAX INC•Houston, TX
23h•$20 - $23•Onsite
About The Position
The Purchasing Coordinator supports the Procurement & Inventory team within a 503A pharmaceutical compounding facility by assisting with the purchasing, tracking, and receiving of APIs, active ingredients, and non-active ingredients. This role works closely with the Procurement Specialist to ensure timely ordering, accurate documentation, system entry, and proactive communication of delays or issues that may impact production. The Purchasing Coordinator will utilize NetSuite to create and manage purchase orders and PioneerRx to receive and document APIs.
Requirements
- High school diploma or equivalent
- 1–3 years of purchasing, procurement, or supply chain experience
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities simultaneously
- Professional written and verbal communication skills
- Comfortable working in ERP and inventory management systems
Nice To Haves
- Experience in pharmaceutical, healthcare, laboratory, or regulated environments
- Experience using NetSuite for purchase order creation
- Experience receiving materials in PioneerRx or similar pharmacy software
- Familiarity with APIs, raw materials, and regulated documentation
Responsibilities
- Create and manage purchase orders in NetSuite under the direction of the Procurement Specialist
- Ensure accuracy of vendor information, quantities, pricing, and lead times
- Assist in ordering APIs, active ingredients, and non-active ingredients from approved vendors
- Track open purchase orders and follow up with suppliers on order status
- Proactively identify and communicate delays, shortages, or vendor issues
- Notify the Procurement Specialist immediately of any ordering or delivery concerns
- Assist with receiving APIs and ingredients and receive materials in PioneerRx
- Verify shipments against purchase orders, packing slips, and documentation
- Ensure required documentation such as COAs is received and routed appropriately
- Maintain accurate procurement and receiving records in compliance with SOPs
- Support audit readiness and regulatory compliance for a 503A environment
- Provide procurement support during high-volume periods or staff absences
Benefits
- Pay Range: $20.00 - $23.00 per hour (DOE)
- Work Arrangement: Onsite
- Comprehensive benefits package including medical, dental, paid time off
- 401(k) retirement savings plan
- Eligible for quarterly bonus based on performance and departmental goals
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
