Purchasing & Inventory Specialist

AmeriVet

1d

About The Position

The Purchasing & Inventory Specialist is responsible for managing and optimizing AmeriVet’s end-to-end procure-to-pay (P2P) operations across a multi-hospital environment. This role ensures purchasing system functionality, inventory governance, invoice accuracy, and operational compliance while driving standardization, automation, and continuous improvement. This position serves as a key operational bridge between hospitals, Finance, Accounts Payable, IT, and vendors, with a strong focus on usability, controls, and data integrity in a clinical setting.

Requirements

• Strong understanding of procure-to-pay operations in a multi-site healthcare or veterinary environment
• Proven ability to manage purchasing systems and support frontline operational users
• Highly organized with strong attention to detail and follow-through
• Ability to influence without direct authority across hospitals and JV partners
• Clear, concise communicator with the ability to train non-corporate audiences
• Data-driven mindset with a focus on controls, compliance, and scalability
• Bachelor’s degree in Supply Chain, Business, Finance, or related field (or equivalent experience)
• 5+ years of procurement, supply chain, or P2P operations experience

Nice To Haves

• Experience supporting healthcare, veterinary, or multi-location service environments preferred

Responsibilities

• Procure-to-Pay Systems
• Manage system onboarding including Vendors, Users, and Locations
• Ensure accurate pricing, contracts, budgets, and spend controls loaded into system
• Design, implement, & maintain ordering guidance, alerts, & automations
• Act as primary point of contact for issues impacting hospital P2P Functions
• Partner with IT, AP, and vendors to troubleshoot and resolve system or integration disruptions
• Identify opportunities to enhance system performance and user experience
• Procure-to-Pay Operations
• Oversee P2P process within Amerivet Procurement Systems
• Monitor purchasing behavior to identify savings gaps, compliance, risks, and training needs
• Serve as escalation point for P2P support & disruptions
• Support hospital users with best practices for compliant and efficient purchasing
• PO Receiving Management
• Monitor receiving compliance to support three-way matching and prevent payment delays
• Partner with hospitals, AP, and vendors to resolve discrepancies related to receipts
• Establish and reinforce receiving accountability and best practices across locations
• Partner with Leadership to ensure accurate accruals recognized at period close
• Vendor Invoice Management
• Monitor submission of invoices from P2P system to AP, ensuring no disruptions with workflow
• Collaborate with AP to resolve discrepancies and reduce invoice exceptions
• Partner with AP and leadership on non-PO invoices routed to AP, identifying opportunities to reduce non-PO invoice activity
• Drive process improvements to improve invoice accuracy and submission timing
• Inventory Support
• Support Operational teams in Physical inventory counts, including guidance on methodology and expectations
• Monitor inventory activity for trends, errors, and inconsistencies
• Partner with Operational Leaders on inventory recounts, audits, and shrink analysis
• Documentation, Training & Communication
• Develop and maintain job aids, SOPs, and other content related to procurement/Inventory
• Lead training and enablement for hospital teams and corporate users
• Own procurement communications, including updates, process changes, and best practices

Benefits

• Tailored development programs, mentorship, and career pathing to help you achieve your unique goals.
• Competitive pay, performance bonuses, 401(k) matching, and student loan assistance to foster your financial well-being.
• Health, dental, vision, life insurance, and mental health resources to support your overall well-being.
• Generous paid time off and holidays, because your personal time matters.
• A supportive, collaborative environment where everyone feels a sense of belonging.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level