Purchasing & Reimbursement Coordinator

University of California, Irvine•Irvine, CA

20h

About The Position

The Purchasing and Reimbursements Coordinator assists the finance team in the management of accounts, applying organizational policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors. The incumbent is responsible for policy analysis and interpretation, and problem solving for other duties including purchasing and reimbursement. Coordinates and monitors operations of assigned functional area(s) including accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, facilities, and equipment. Effectively addresses difficult and complex customer inquiries. Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making.

Requirements

Working knowledge of financial or accounting concepts, process and procedures
Strong knowledge of financial data management and reporting systems.
Proficiency in the use of spreadsheet and database software.
Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
Ability to use discretion and maintain all confidentiality.
Strong analytical / problem-solving skills.
Ability to adapt to changing priorities and multi-task with demanding timeframes.
Ability to collaborate with a diverse range of faculty, staff, and external partners. Ability to function effectively as a member of a team.
Strong attention to detail, excellent critical thinking skills, and ability to exercise good judgement
Bachelor's degree in related area and / or equivalent experience / training

Nice To Haves

Knowledge of common organization- or research-specific and other computer application programs.
Proficient knowledge of UCI procurement and reimbursement system and guidelines
Proficient knowledge of UCI equipment inventory systems and policies

Responsibilities

management of accounts
applying organizational policies and procedures to resolve a variety of moderately complicated issues
policy analysis and interpretation
problem solving for other duties including purchasing and reimbursement
Coordinates and monitors operations of assigned functional area(s) including accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, facilities, and equipment
Effectively addresses difficult and complex customer inquiries
Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making.