Receptionist/Admin Assistant

Meruelo Group•Norwalk, CA

15d•Onsite

About The Position

As the receptionist/Admin Assistance, you will provide telephone and administrative assistance to the front office and ensure the accuracy and efficiency of completion of task. A qualified candidate must be result and detail-oriented, take ownership of his /her work, take initiative, be able to multitask, and prioritize workload. The candidate must be a hands-on professional with the ability to interact well with team members and others in a positive manner.

Requirements

Required high school Diploma and / or GED equivalent.
Minimum 2 years administrative experience with research responsibilities, which would provide the applicant with desired skills, knowledge and ability required to perform the job.
Ability to be friendly and courteous and must possess good communication.
Excellent in time management, strong attention to detail, and organizational skills,
High degree of accuracy and attention to detail.
Must be knowledgeable in Microsoft office applications, such as outlook, word, and excel.
Ability to learn company policy and procedures.
Ability to interpret and follow through on a variety of instructions furnished in written and oral,
Requires the ability to sit for prolonged periods and the ability to operate related equipment such as computer, landline phone, copier, and fax machine, etc.
Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.

Responsibilities

Greet and assist visitors in a professional manner.
Manage variety of documents, many highly confidential.
Answer phones – screen/handle routine and/or non-critical items.
Maintain department calendar, meetings, etc.
Photocopy documents, as required.
Process incoming and outgoing mail, open, stamp, and sort for priorities. Distribute and / or handle items not requiring executive’s attention.
Coordinate and process general administrative work for required signatures.
Maintain office supplies, kitchen supplies, and refreshments etc.
Restock all company require forms.
Download and felicitate the distribution and collection of invoices to the AP department.
Assist with the collection and distribution of employee’s adjustment forms and timecards weekly.
Provide admin assistance as required to the A/R and PO
In addition to the performance of essential functions, this position may be required to perform a combination of functions to be determined based on the particular needs of the department and management.