Receptionist/Office Coordinator
About The Position
Noah Homes, a nonprofit serving adults with intellectual and developmental disabilities, is seeking a friendly and professional Receptionist/Office Coordinator. The Receptionist/Office Coordinator supports the day-to-day operations of our Administrative Center by providing high-quality front office and administrative support, coordinating volunteers, and ensuring a welcoming, organized, and efficient workplace. This role is ideal for someone who is detail-oriented, service-minded, and thrives in a fast-paced, mission-driven environment.
Requirements
- Strong organizational and time-management skills
- Excellent customer service and communication skills
- Ability to manage multiple tasks and deadlines
- Professional demeanor and attention to detail
- Proficiency with basic office technology; experience with volunteer databases a plus
- Ability to work independently and collaboratively
- Fast, accurate, and detail-oriented.
- Calm under pressure.
- Highly responsive and proactive.
- Strong customer service mindset.
Nice To Haves
- Experience in nonprofit, human services, healthcare, or residential care settings.
- Familiarity with shared drives or digital document systems.
Responsibilities
- Greet and assist visitors, callers, and email inquiries with professionalism and warmth
- Sort mail, manage filing, photocopying, and general office organization
- Coordinate package pickup and routing, including medications for Casas and facilities
- Maintain weekly and monthly calendars
- Order office and Casa supplies and complete occasional errands
- Open and secure Administrative Center entrances daily
- Schedule and manage volunteers from schools, corporate partners, and community groups
- Maintain accurate volunteer records, hours, and documentation in Bloomerang
- Communicate volunteer assignments, expectations, and support needs with staff
- Serve as onsite liaison for volunteer activities, including welcoming and orienting volunteers
- Maintain cleanliness, organization, and readiness of the Community Center
- Prepare rooms for meetings, activities, and special events (setup and takedown)
- Organize and manage storage spaces and inventory
- Assist with fundraising events, mailings, and logistics
- Support staff celebrations and recognition events
- Assist with IT ticket requests and follow-up
- Support senior leadership and staff with administrative projects as assigned
Benefits
- Mission-driven, supportive work environment
- Opportunity to engage with volunteers and community partners
- Meaningful work that supports individuals with disabilities and the broader organization
- We are committed to promoting a collaborative, respectful, and mission-driven work environment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
