Receptionist/Office Services Assistant

Manning Gross & Massenburg LLP•Miami, FL

23h•Onsite

About The Position

MG+M The Law Firm (MG+M) has an immediate opening for a Receptionist/Office Services Assistant in our Miami office. MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Requirements

Minimum of a high school diploma required (College degree is preferred, but not required).
Minimum of one to three years of law firm experience preferred but not required.
Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel). Experience with a document management system, plus.
Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
Communication: Excellent written and verbal communication skills, with the ability to interface effectively with attorneys, other paralegals, and legal administrative assistants.
Organization: Strong organizational skills and ability to prioritize tasks and meet deadlines in a dynamic environment.
Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
Teamwork: Contribute to building a positive team spirit and support the success of colleagues.
Ability to work efficiently in a fast-paced environment.
Highly organized with strong attention to detail.
Self-motivated and capable of independent work.
Excellent verbal and written communication skills.
Professional in interactions with a wide variety of individuals.
Skilled in prioritizing and managing multiple tasks.
Consistently punctual with excellent attendance.
Flexible and willing to assist wherever needed.
Demonstrates understanding of and adherence to firm policies and procedures.
Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
Strong problem-solving skills.

Responsibilities

Welcome and direct office visitors.
Answer incoming telephone calls in a kind and professional manner and direct callers to appropriate party.
Receive, sort, and forward incoming mail.
Coordinate pick-up and delivery of express mail services.
Assist with other related clerical duties such as data entry, photocopying, filing, and coding.
Perform all clerical/admin duties as assigned and/or required to support the office.
Assist legal secretaries and paralegals with file downloads and uploads, scanning and document production.
File and name documents in accordance to firm procedures, placing an importance on accuracy. Update and maintain asbestos client files in a timely manner.
Maintain Microsoft Outlook Calendars for asbestos matters.