Receptionist - IDEA San Benito (Immediate Opening)

IDEA Public Schools • San Benito, TX

4d • $16 - $20

About The Position

Role Mission: The mission for the receptionist is to support students, families and team members by providing excellent customer service and serving as the first point-of-contact for students, parents, visitors and phone inquiries. The receptionist will focus primarily on ensuring parent satisfaction and ensuring families’ needs are met by sharing information, coordinating with other team members, and greeting all visitors.

Requirements

• Education: High school diploma or GED
• Experience: One year of clerical experience in office setting
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to follow written instructions and operate multi-line phone system

Responsibilities

• Manages all front office traffic including late students, parents, and visitors.
• Ensuring each visitor has the appropriate credentials to enter campus site and to pick up students
• Utilizing PowerSchool to locate student schedule for parent pick-ups
• Communicating with teachers on student pick-ups
• Direct visitors to appropriate team member
• Direct late students to SIS Coordinator
• Maintains copies of forms, events, and related information for the campus site and IDEA Public Schools.
• Organizing essential forms and documents for families including FARM applications, uniform guide, applications, etc. in a binder, portfolio, etc.
• Copying materials to ensure there is always a supply of all documents at hand
• Communicating effectively with Campus Lead Team and Campus Ops team to ensure all documents for activities, events, etc. are current
• Coordinates and transfers student records to appropriate team member.
• Maintaining confidentiality of records as appropriate
• Collaborating with appropriate team members to establish system of transferring student records, ie. Dropping off records in a sealed folder in SIS office, Health Services Coordinators office, etc.
• Answers phone calls by providing general information and/or connecting call to appropriate team member.
• Familiarizing with various roles and duties of team members ie. SIS manages all schedule changes, APO manages all student absences inquiries, etc.
• Managing a list of extensions and ensuring list remains updated throughout the year
• Serves as a liaison between parents, students and team members.
• Communicating morning announcements to students and team members
• Exemplifying IDEA core values and exemplar customer service skills
• Provides lead team support as needed.
• Recruiting students for the following school year if needed
• Exercise good judgment and excellent customer service:
• Answering all phone calls
• Greeting parents, students, visitors
• This role will also serve as the backup for the Nurse/Health Aide

Benefits

• We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children.
• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to​ 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
• Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development.
• IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED