Receptionist Part Time

Gusmer Enterprises•Waupaca, WI

11d•$19•Onsite

About The Position

As the primary point of contact at the front desk the Receptionist provides Service With Knowledge® to visitors, employees, and managers. Effective communication is central to this role, including greeting visitors, managing incoming calls, distributing mail, developing employee announcements, and supporting the flow of information throughout the organization. Collaborates with other office staff to manage office supplies, employment materials, and maintain company records in a confidential manner.

Requirements

Highschool Diploma/GED required.
Knowledge of employee records maintenance, file retention basics, and confidentiality standards.
Understanding of HIPPA requirements for protected health information (PHI).
Familiarity with petty cash administration and reconciliation procedures.
Skilled in communicating clearly, professionally, and courteously in both written and verbal interactions with employees, visitors, and callers.
Skilled in maintaining orderly, current, and readily retrievable files.
Ability to collaborate effectively with coworkers, managers, and visitors.
Capacity to self‑motivate, manage time effectively, and complete tasks accurately within established deadlines with minimal supervision.
Capability to accurately perform basic business math calculations needed for daily office and petty cash tasks.
Excellent organizational abilities and the capability to manage multiple competing priorities.
Ability to use Microsoft Office, other computer programs, and technology.

Nice To Haves

One year of administrative experience preferred.
Payroll processing experience preferred.

Responsibilities

Serves as the primary point of contact at the front desk by managing the reception area, promptly answering incoming calls, greeting walk‑in visitors, and providing general support to employees and managers.
Accountable for determining the nature of business and directing callers and visitors as appropriate, maintaining visitor sign-in/sign-out sheets, issuing visitor passes as required, and managing appropriate Confidential Disclosure Agreement (CDA) procedures.
Contributes to office operations by completing general administrative duties, coordinating routine activities, and providing day‑to‑day support to Human Resources and Accounting.
Accountable for maintaining the petty cash account and conducting weekly reconciliations.
Acts as the primary processor for ID badge creation and manages the access levels associated with each badge. Processes employee requests for nameplates and business cards.
Maintains the Driver Record Request process and administers the company’s Auto Insurance Program to ensure accurate documentation and compliance.
Coordinates the receipt, sorting, and delivery of mail to support efficient office operations and timely communication.
Maintains confidentiality of all responsibilities and tasks related to payroll, medical, or personal information of employees.
Follows Health Insurance Portability Accountability Act (HIPAA) compliance requirements in the maintenance of medical files and ensures that employee information is secure.
Monitors and replenishes employment applications and other hiring materials to ensure they are organized, current, and accessible as needed.
Develops and posts employee communications, notifications, and announcements.
Supports filing activities by keeping company records organized, current, and properly maintained to ensure documents remain accessible and compliant with record‑keeping requirements.
Maintains office supplies for both office employees and plant employees; responsible for facilitating employee clothing purchases
Aids with company events through planning, hosting, ordering, preparation, and set up as required.
As needed assists the Operations Administrative Assistant with duties related to work orders.
Assists with travel planning as needed, including coordination of hotel reservations as required.
Performs other Receptionist duties as assigned.