Recertification Specialist - Affordable Housing

THE DOUGLASTON COMPANIES • New York, NY

5d • $68,000 - $75,000 • Hybrid

About The Position

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We have an exciting opportunity for a Recertification Specialist - Affordable Housing, to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment but also be challenged in your role, we welcome you to apply! Why Choose The Douglaston Companies? Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive. Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together. Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.

Requirements

• 2+ years of experience in affordable housing compliance, with a strong emphasis on managing LIHTC, Rent Stabilization, Section 8, and HOME program units.
• Demonstrated expertise with the NYC affordable housing regulatory environment and compliance requirements.
• Proficiency with Yardi or comparable property management systems, and Microsoft Office applications (Excel, Word).
• Exceptional organizational skills with meticulous attention to detail and accuracy.
• Ability to manage multiple projects and deadlines in a dynamic, fast-paced environment.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with residents, colleagues, and agency representatives.
• Possess knowledge of Fair Housing Laws and the Americans with Disabilities Act.

Nice To Haves

• LIHTC Certification preferred
• NYS Notary Public license preferred

Responsibilities

• Recertification Process Management Facilitate the annual and interim recertification processes for assigned portfolio, coordinating with tenants and site staff to collect all required documentation.
• Review income, household composition, and eligibility documentation to ensure compliance with all applicable affordable housing program regulations.
• Update tenant certifications in Yardi and other compliance tracking systems with accuracy and timeliness.
• Resolve documentation issues collaboratively with tenants and property teams to maintain file integrity.
• Audit Readiness & File Management Maintain comprehensive, organized, and audit-ready tenant files in accordance with HPD, HDC, HCR/HFA, NYCHA, HUD, and other agency guidelines.
• Prepare for and support periodic audits and inspections by regulatory agencies or internal auditors.
• Promptly respond to audit findings and file correction requests, implementing corrective action plans as needed.
• Compliance Monitoring & Reporting Monitor recertification deadlines and compliance milestones using Yardi and internal management systems.
• Generate and submit required reports to regulatory agencies and internal leadership on occupancy, recertification status, compliance metrics, and audit outcomes.
• Cross-Department Collaboration Maintain open and clear communication channels with Property Management, Leasing, Social Services, and Compliance teams to track recertification progress and address bottlenecks.
• Work closely with Leasing to support lease-up compliance, including eligibility screening and subsidy paperwork.
• Assist with non-compliance cases, reasonable accommodation requests, and appeals related to tenant certifications.
• Regulatory Compliance & Continuous Improvement Stay current on changes in federal, state, and local housing regulations, program guidelines, and best practices.
• Develop and implement process improvements to streamline compliance workflows and increase efficiency.
• Build and maintain strong working relationships with regulatory agencies, onsite teams, and residents to facilitate smooth compliance operations.
• Act as a resource for compliance questions and troubleshooting.
• Additional Responsibilities Occasional travel throughout New York City to multiple properties for tenant interviews, file audits, and in-person support of leasing and compliance operations.
• Perform other related duties and ad hoc tasks as assigned to support leasing, compliance, and property-level initiatives.

Benefits

• Health benefits package including medical, dental & vision plans
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs.
• Pet insurance for our furry family
• Mental health resources, such as counseling, are available to our team members
• Time off- Paid Vacation time, Paid Holidays, Paid Sick days
• Employee Referral Program
• Tuition & certification Reimbursement
• Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role). Ask our recruiting team for more information!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed