Records Assistant

Maricopa County • Phoenix, AZ

2d • $19 - $27 • Hybrid

About The Position

As our Records Assistant, you will provide research and organizational support to the Maricopa County Attorney's Office. With a careful eye for detail, you will research case and court documents and utilize multiple file management systems to audit and correct case data. You will also use excellent communication skills to coordinate successfully with the case's managing bureau.

Requirements

• One year of clerical and/or administrative experience
• High school diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis
• Successful candidates must currently possess, or have the ability to obtain, a valid Arizona Driver's license by the time of hire

Nice To Haves

• Experience in a law office, judicial, court, or law enforcement environment

Responsibilities

• Organize case files for destruction and storage
• Provide quality control, update or include missing case information, and destructed information into the Maricopa County Attorney's Office internal databases, Prosecutor by Karpel
• Research case information from various databases, including PbK, County Attorney Information System, ICIS Justice Court database, ICIS Superior Court database, and OnBase, among others
• Order file requests, which include procuring, receiving, inspecting, distributing, inventorying, moving, maintaining, and disposing of criminal records files
• Archive and maintain an inventory of certified priors and digital media for new and existing materials from criminal cases
• Escort recycling bins for secure shredding processes
• Sort, track, and process the record department mail
• Keep track of work statistics for monthly reports and other internal office audit reports

Benefits

• Tuition reimbursement
• Exceptional work-life balance, with hybrid work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center
• Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED