Recreation Manager

KW Property Management Careers•Miami, FL

5d•Onsite

About The Position

The Recreational Manager is a diverse full time position with the overall responsibility of providing an exceptional level of social activity for community residents through professional planning, organizing, and scheduling. Skilled communication via newsletter, flyers, website, meetings, etc. is essential to encourage maximum resident participation. As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting. As a key employee between the client, KW Property Management, and internal support staff, the Recreation Manager must perform the job duties with a view toward projecting a professional and competent image. Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The Recreational Manager often plays a large role in the creation and programming of both recreational and therapeutic activities. They will often work with other staff to develop and implement programs, but they are responsible for ensuring these programs meet any federal or state regulations and are safe and appropriate for all. Scheduling and coordination of leagues, fitness instructors and outside vendors for resident enrichment is a duty of the recreational Manager. The position is fundamental to provide superior social activity to the community and includes working closely with the residents and KWPM On-Site staff to facilitate this result. Strong interpersonal, customer service, planning and organizational skills are requited. Below are some of the essential functions of the job; Essential Duties and Responsibilities Planning, organizing, scheduling, coordinating and implementing all activities, programs and special events with the highest integrity. Planning & coordinating all league play for Tennis, Bocce Ball, Basketball, Pickleball and other various Sports/Fitness related activities and events – acquiring vendors, supplies and miscellaneous items necessary to conduct a successful activity. Recruits, hires, schedules and evaluates all qualified and certified instructors that provide a variety of social, educational and fitness classes for our residents (ex: aerobics, yoga, foreign language, art classes, etc.). Verifies and obtains license and insurance documentation, when appropriate. Coordinates usage fees and payments as necessary. Communicates with volunteer chairpersons of various activities, clubs and special interest groups (Mah Jongg, Bridge, Art, Photography, etc.). Coordinates tours/trips off property for members. Builds a high level of participation in the activities and special events. Assists in the set-up of meeting rooms (ex: room settling, microphones, projection screen, etc.). Assists in maintaining the event calendar and meeting space booked calendars. Maintains a registration list for all activities/ classes/events. Ensure all staff in every area are fully informed of events and activities. Including but not limited to pool/gate attendants, Housekeeping, etc… Evaluates and critiques activities, monthly, submitting a report of all calendar events with attendance. Make decisions on scheduling of successful events again in coordination with the Property Manager. Flexible work schedule and be present during all activities and special events according to their planned day and time. Nights, weekends and holidays are times when events are executed and the Recreation Manager needs to be present for members and staff. Works to plan and prepare a budget for these activities while working within guidelines. Responsible for accurate accountability of all activity funds. Makes rounds on the pool deck, and other areas, soliciting members comments and input on past events and future suggestions. Proactive- Develop and propose solutions to problems and anticipate the needs of members. Communicate effectively with others, both orally and written. Representing the community with the utmost professionalism. Provide activities information for the website that is up to date and accurate. Attend weekly Management Meetings to communicate happenings in your area. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Prior experience in a related position.
Minimum of 2 years experience in a social or recreational program
Must possess effective written, verbal and non-verbal communication skills, creative, caring, able to work under stress.
Must be able to plan, implement and evaluate an ongoing activity program.
Must be able to order and maintain the supplies necessary to support the activity program.
Must be able to work within a budget.

Responsibilities

Planning, organizing, scheduling, coordinating and implementing all activities, programs and special events with the highest integrity.
Planning & coordinating all league play for Tennis, Bocce Ball, Basketball, Pickleball and other various Sports/Fitness related activities and events – acquiring vendors, supplies and miscellaneous items necessary to conduct a successful activity.
Recruits, hires, schedules and evaluates all qualified and certified instructors that provide a variety of social, educational and fitness classes for our residents (ex: aerobics, yoga, foreign language, art classes, etc.).
Verifies and obtains license and insurance documentation, when appropriate.
Coordinates usage fees and payments as necessary.
Communicates with volunteer chairpersons of various activities, clubs and special interest groups (Mah Jongg, Bridge, Art, Photography, etc.).
Coordinates tours/trips off property for members.
Builds a high level of participation in the activities and special events.
Assists in the set-up of meeting rooms (ex: room settling, microphones, projection screen, etc.).
Assists in maintaining the event calendar and meeting space booked calendars.
Maintains a registration list for all activities/ classes/events.
Ensure all staff in every area are fully informed of events and activities. Including but not limited to pool/gate attendants, Housekeeping, etc…
Evaluates and critiques activities, monthly, submitting a report of all calendar events with attendance.
Make decisions on scheduling of successful events again in coordination with the Property Manager.
Flexible work schedule and be present during all activities and special events according to their planned day and time. Nights, weekends and holidays are times when events are executed and the Recreation Manager needs to be present for members and staff.
Works to plan and prepare a budget for these activities while working within guidelines.
Responsible for accurate accountability of all activity funds.
Makes rounds on the pool deck, and other areas, soliciting members comments and input on past events and future suggestions.
Proactive- Develop and propose solutions to problems and anticipate the needs of members.
Communicate effectively with others, both orally and written. Representing the community with the utmost professionalism.
Provide activities information for the website that is up to date and accurate.
Attend weekly Management Meetings to communicate happenings in your area.