Recruiting Coordinator - Global Investment Banking

Baird•Milwaukee, WI

1d•$23 - $30•Hybrid

About The Position

We are looking for a talented Recruiting Coordinator to support our Global Investment Banking team! Join us and find out why Baird has been a Fortune Best Place to Work for since 2002! Baird’s Global Investment Banking team rewards commitment and dedication with high-touch mentoring, learning and development resources, and engaging, long-term career paths. At every step, we take pride in offering a rewarding career experience, serving as a destination employer for the best and the brightest. As Recruiting Coordinator, you will be able to contribute to the success of our Global Investment Banking team through problem solving, building client relations, and providing an exceptional candidate experience. A high-energy, organized professional will be a pivotal member working closely with our GIB Recruiting teams who support both campus and experienced hiring. You will also partner and develop relationships with our investment bankers, talent and HR recruiting teams to ensure we provide the best candidate experience. This role will provide great opportunities for advancement and career evolution. This position offers flexibility to work Tuesday, Wednesday, and Thursday in office and Monday and Friday remote. Apply today and Discover the Baird Difference!

Requirements

Bachelor’s degree preferred, plus a minimum of 1– 3 years’ experience in the performance of administrative/support function.
Passion for supporting others and must possess a proactive approach with a sense of urgency with a true desire to go above and beyond to service clients.
Strong organizational skills: ability to prioritize daily workflow to effectively organize tasks to achieve specific goals.
Demonstrate exceptional attention to detail, ensuring accuracy and consistency across all tasks, communications, and deliverables.
Professional demeanor with ability to write clearly and concisely and listen attentively.
Ability to work independently in an energetic environment with general supervision.
Must be proactive, have good follow through skills and cooperate well with others.
Ability to handle large volume of administrative details with accuracy and reliability, often under pressure and/or short deadlines.
Intermediate skill set with Microsoft Office products.
Demonstrate reliability in attendance and be prepared to complete work in a timely manner.

Nice To Haves

Knowledge of Concur, Workday/Beamery and Suited is a plus.
Experience with AI tools such as CoPilot and Rogo is a plus.

Responsibilities

Perform full (high-volume) calendar management including complex interview schedules for recruiters and banking teams. This can include video, phone, onsite interviews and travel arrangements.
Provide administrative support to Investment Banking Recruiting Committee/Recruiting Team and GIB Head of Recruiting.
Work with Human Resources and the Investment Banking recruiting team to manage the logistics of the recruiting process and ensure a positive candidate experience throughout the hiring process.
Coordinate lateral and campus events (virtual/in-person) and interview days, as well as phone/onsite/video interviews.
Answer candidate questions surrounding the recruitment process and Investment Banking responsibilities.
Collaborates with GIB recruiting team, and firm Talent Acquisition in support of driving process improvement efforts across GIB.
Process and coordinate candidate travel and expenses by working with travel department and Admin Support team through the Concur system in a timely manner.
Coordinate recruiting events at Baird offices including treks, campus visits and banking programs.
Participate and coordinate logistics at recruiting events either in office or on campus. Partner with recruiting and hospitality team for these events. Attend events in person when needed.
Partner with other recruiting coordinators to develop/drive best practices and efficiencies.
Monitor the GIB recruiting email inboxes to ensure timely responses to inquiries as well as manages the GIB Recruiting calendar.
Assist in running the background check process.
Maintain the internal database to track banker/candidate recruiting activities and events.
Gather and analyze interview feedback for all open positions and deliver timely status updates to the recruiting team.
Leverage AI tools to enhance recruiting workflows, driving process efficiency and continuous improvement.
Perform other duties and miscellaneous special projects as assigned.