Regional Administrative Assistant

State of Montana • Billings, MT

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About The Position

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you! The Public Safety Division operates Montana’s prisons safely and securely and provides supervision and support for offenders in the community through its Probation and Parole Bureau. The work performed in this division is integral to the department’s mission to create a safer Montana through accountability, rehabilitation, and empowerment. Make a difference! Join us today! The Regional Administrative Assistant is responsible for a variety of administrative, developmental, operational, and other activities in support of agency work. These tasks include: Phone calls for the assigned office; refers complaints and concerns with offenders, offender’s families, criminal justice system members and the general public to the appropriate staff. Creates and/or prepares letters, memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software. Maintains data logs in established software programs and produces statistical information upon request. Coordinates and schedules meetings as requested; makes all necessary travel arrangements for staff as requested. Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances. The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

Requirements

• The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent a high school diploma or equivalent and 1 to 2 years of job-related work experience.
• Other combinations of education and experience will be considered on a case-by-case basis.

Responsibilities

• Phone calls for the assigned office; refers complaints and concerns with offenders, offender’s families, criminal justice system members and the general public to the appropriate staff.
• Creates and/or prepares letters, memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software.
• Maintains data logs in established software programs and produces statistical information upon request.
• Coordinates and schedules meetings as requested; makes all necessary travel arrangements for staff as requested.
• Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.

Benefits

• Your service is rewarded with competitive compensation and generous State of Montana Benefits.
• State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED