Regulatory Supervisor

Custom Ingredients, Inc.•San Clemente, CA

9d•Remote

About The Position

The Regulatory Supervisor leads day-to-day regulatory operations supporting the development, manufacture, and commercialization of flavor ingredients. This role oversees a team responsible for regulatory documentation, supplier compliance verification, and customer regulatory support while ensuring compliance with applicable food and flavor regulations. Regulatory plays a key role in enabling Custom Flavors’ rapid development timelines. The Regulatory Supervisor ensures regulatory documentation, supplier approvals, and customer compliance responses are completed accurately and efficiently to support fast product development and customer service. This position reports to the Director of Regulatory & Quality Assurance and works closely with R&D, Purchasing, Operations, and Sales to maintain regulatory compliance across ingredients and finished flavor products.

Requirements

Ability to effectively communicate with all colleagues, levels of management, vendors and customers
Knowledge of the flavor industry regulatory process for powder and liquid flavor ingredients
Project leadership skills with the ability to take initiatives from planning through execution and final implementation
Intermediate understanding of Microsoft Office and applicable standard operating procedures
Ability to type 40 words per minute
Minimum 5 years of regulatory experience in flavor manufacturing or food ingredient manufacturing
Minimum 2 years of supervisory or team leadership experience
Working knowledge of regulatory requirements relevant to flavor ingredients and food products
Experience reviewing supplier regulatory documentation and verifying ingredient compliance
Experience preparing regulatory documentation for customers and responding to regulatory inquiries
Strong organizational and project management skills
Excellent communication skills with the ability to work cross-functionally with internal teams, suppliers, and customers
Proficiency with Microsoft Office and regulatory documentation systems

Nice To Haves

Bachelor’s degree in Food Science, Chemistry, Regulatory Affairs, or related field
Direct experience in the flavor industry
Experience with regulatory data systems, ERP platforms, and supplier or customer regulatory portals
Familiarity with regulatory documentation associated with certifications such as organic, kosher, or similar programs

Responsibilities

Review flavor formulas for regulatory compliance, including verification of permitted ingredients and evaluation of natural vs. artificial labeling eligibility.
Interpret and apply relevant regulatory requirements related to flavor ingredients and food products.
Maintain and support regulatory review processes that enable rapid product development and commercialization.
Verify supplier documentation and raw material regulatory compliance prior to ingredient approval.
Maintain regulatory documentation systems and ingredient regulatory records.
Oversee preparation and delivery of regulatory documentation to customers, including specifications. regulatory questionnaires, compliance statements, allergen and dietary declarations, and safety documentation.
Ensure rapid and accurate response to customer regulatory requests.
Coordinate with suppliers to obtain required regulatory documentation for raw materials.
Review supplier specifications, SDS, allergen statements, and related compliance documentation.
Maintain organized supplier regulatory records within internal systems.
Complete Alcohol and Tobacco Tax and Trade Bureau (TTB) drawback reporting and formula submissions on a quarterly basis.
Support regulatory documentation required for certifications such as organic, kosher, and other applicable programs.
Supervise Regulatory Affairs Specialists and Regulatory Document Coordinators.
Train team members on regulatory processes, documentation standards, and internal procedures.
Assign and prioritize work to ensure timely completion of regulatory tasks.
Maintain consistent documentation quality and regulatory accuracy across the team.
Partner with R&D, Purchasing, Operations, and Sales to ensure regulatory compliance during product development and commercialization.
Support internal teams by interpreting regulatory requirements related to flavor ingredients and finished products.