Research Coordinator 1

University of Washington•Seattle, WA

3d•$60,000 - $70,800

About The Position

The Department of Medicine: Hematology and Oncology has an outstanding opportunity for a Research Coordinator 1 to join their team. The University of Washington's Division of Hematology & Oncology includes 130+ faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Center, and the VA Puget Sound Health Care System. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world. The Division of Hematology & Oncology has an outstanding opportunity for a full-time Clinical Research Coordinator. The purpose of this position is to promote the research objectives of the Cancer Vaccine Institute (CVI) in the Division of Medical Oncology. This position will work as a member of the Clinical Research Team that conducts primarily Phase I and Phase II Investigator-initiated clinical trials to test immune-based therapies for cancer. Position Complexities Complexities and dimensions of this position include the requirement for close collaboration with research partners in community oncology practices to identify potential study patients, to interview patients to assess interest in clinical trial participation, and to review medical records to determine if patients are eligible for immunotherapy trials. Patients currently being enrolled in CVI trials typically have advanced stage cancer, and the emotional impact of working closely with this patient population can be a challenge. This position requires the collection and organization of a large volume of detailed medical and clinical research information, and the ability to continually refine processes and procedures to work more efficiently and effectively. Position Dimensions and Impact to the University The UW Medicine CVI's mission is to conduct basic and clinical research that leads to the development of effective immune-based cancer therapies and diagnostic tests. The Research Coordinator 1 will play a key role in implementing clinical trials that test new cancer therapies. They will be knowledgeable and observant of all applicable rules, regulations, and guidelines for the safe and ethical conduct of clinical research.

Requirements

Bachelor's Degree, preferably in science or health-related field
At least one year of experience in a research setting or data analysis and entry
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete it within 90 days of hire

Nice To Haves

Previous experience working with patients
Previous experience conducting research in a hospital or academic setting
Excellent, professional, and kind written and verbal communication skills
Strong computer skills and competency with Microsoft Office
Ability to work well independently and as a member of a team
Self-motivated, good organizational and interpersonal skills, detail-oriented, ability to multitask, prioritize and meet deadlines

Responsibilities

Act as initial point of contact for all new clinical trial referrals and inquiries.
Respond to all incoming inquiries and referrals in a timely and professional manner.
Independently obtain medical records as it pertains to the clinical trial screening and eligibility; including but not limited to: imaging, labs, surgical notes, chart notes.
Initiate and maintain communication with outside physicians who refer patients to UWMC and/or FHCC for clinical trials. Communicate research requirements effectively with all providers involved in patient care including outside physicians who are interested in referring patients to CVI for clinical trials.
Provide scheduling, as needed, for study consent, screening and eligibility tests.
Develop preliminary patient eligibility assessment and triage patients for potential studies, with assistance as needed.
Update and maintain clinical trial patient lists and waitlists.
Document intake assessments and processes in study specific databases.
Maintain polite and professional communication via phone, e-mail, and electronic medical record (EMR).
Ensure all intake procedures meet compliance requirements of all aspects of Institution, Federal Drug Administration (FDA) and National Institutes of Health (NIH) regulations pertaining to clinical research in human subjects (e.g. investigator financial disclosure requirements of the FDA).
Additional duties as requested.
Explain key logistical and clinical aspects of clinical trials to potential study participants and referring providers by telephone, e-mail, and/or in written documents, request assistance, as needed.
Obtain and abstract clinical information for research participants in order to conduct preliminary patient eligibility assessment, enter data into study specific data capture systems, and document, assess, and report adverse events and safety data to study investigators, sponsors, IRB’s and other regulatory authorities when applicable.
Communicate with patients to discuss logistical and scientific aspects of clinical trials, assess preliminary eligibility, and assess interest in clinical trials.
Participate in informed consent process for potential patients involving minimal risk procedures.
Facilitate and track study visits, tests, and procedures in accordance with the protocol, ensuring billing compliance, and accurate and complete data collection, including informed consent forms and source documentation.
Work with research team to ensure that projects are executed successfully and completed within required time frames to meet research objectives.
Work with monitors to develop and implement corrective action plans to ensure protocol adherence, and data integrity, and to resolve queries in a timely manner.
Coordinate and assist with patient visits at the UW Medical Center with CVI clinical research staff.
Maintain patient information in study management systems
Manage complex patient schedules.
Maintain regulatory documents, and work with regulatory manager to review and complete regulatory submissions to Institutional Review Boards and other regulatory and reviewing boards.
Actively participate in meetings and/or trainings as required.